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Academic Regulations [Version 9.04]

PART FOUR: Professional Doctorate Regulations

(1a) Professional Doctorate Regulations: Doctor of Psychology (PsychD) in Psychotherapy & Counselling [Course Code 81RS0002] UKCP Accredited

ADMINISTRATIVE REGULATIONS

26. Introduction

26.1 A professional doctorate shall be a credit rated award with a minimum of 540 credits. The programme of study leading to the award shall consist of taught modules and a research project. The learning outcomes of the Professional Doctorate award shall be at Doctoral level and consistent with the Higher Education Quality Framework.

26.2 Any M level credits shall be assigned to taught modules only. Subject to validation approval for a particular programme of study, it shall be possible for a candidate to be awarded a Postgraduate Diploma of the University upon satisfactory completion of these taught modules provided they are not continuing to complete work for, or if they subsequently withdraw or are terminated from the research component. The Postgraduate Diploma award shall have a minimum volume of 120 credits at M level.

26.3 The remainder of the programme shall be designated the research component and shall comprise 360 credits at D level. This will be an original piece of research culminating in a thesis or portfolio, which will be examined viva voce. The length of the thesis will usually be 40,000 to 50,000 words.

26.4 The programme is offered in part-time mode only. The length of the programme is variable depending on whether a student opts to gain the MSc award for which they are eligible. The MSc component takes three years. If a student opts to gain the MSc award then he/she must start on a new project for the award of PsychD which takes a further three years. If a student opts not to gain the award of MSc then the PsychD project takes a further two years to complete i.e. the programme is 3+3 (with award of MSc) or 3+2 (without award of MSc) (see also 28.3.3).

26.5 Management and assessment of the taught modules shall be carried out by a Programme Board and a Programme Examinations Board; both chaired by the Programme Convener. Candidates must have passed all taught modules required under the programme of study before being allowed to register for the research component.

26.6 The Doctoral Research Project shall be managed as for a doctoral research degree of the University. Approval for Registration for the project shall be subject to the approval of the Research Degrees Board of the University. Candidates must have at least two supervisors, comprising a Director of Studies and at least one Co-Supervisor. Monitoring of student progress during the research phase shall be carried out by the appropriate Research Student Coordinating Group on behalf of the University Research Degrees Board.

26.7 The academic standard of each module, including the standard of its assessment, shall be designated as being at a certain level.

26.8 Level M represents the standard appropriate to a taught Master's programme.

26.9 Level D represents the standard appropriate to the research component of a Doctoral programme.

27. Application and Registration

27.1 General

27.1.1 An applicant holding a degree of any approved university, or a degree awarded by the Council for National Academic Awards (CNAA), may be admitted as a full-time or a part-time student to an approved programme of study and research leading to the award of a Professional Doctorate degree. An applicant who is not a graduate may be admitted provided that he or she holds professional or other qualifications approved for this purpose.

27.1.2 An applicant may be required to satisfy the University of an ability to understand and communicate in both written and spoken English that is adequate for the purpose of pursuing the programme of study and research.

27.1.3 It is the responsibility of each student to ensure that his/her registered programme is in accordance with these Regulations and with Subject Programme Regulations as specified in approved University publications.

27.1.4 All full-time postgraduate students entering in September will be required to register for one year's programme on initial registration, and thereafter register annually at a specified time for a complete academic year. Full-time or regular part-time students entering at other times will be required to register for a complete programme to the end of the academic year, and thereafter register annually at a specified time for a complete academic year.

27.1.5 Subject to Programme Regulations, students may claim a Masters degree, Postgraduate Diploma or Postgraduate Certificate retrospectively, if they have completed the relevant programme requirements and wish to withdraw from the programme requirements for the professional doctorate.

27.1.6 No student may receive more than one award for a given programme of study.

27.1.7 Withdrawal from a module will be deemed to be a failure in that module, and will be so recorded on a student's transcript, except in cases approved by the Chair of Learning, Teaching & Quality Committee (or designated representative), on the recommendation of the relevant Programme Convener.

27.2 Research Component

27.2.1 The School shall notify the Research Degrees Board of a student’s progression onto the research element of his/her programme. An applicant may not be admitted to and registered for the Doctoral Research Project unless he or she has first been accepted by the appropriate Dean of the School in which he or she proposes to study, and by the Research Degrees Board. The registration of an applicant for the Doctoral Research Project may be subject to conditions specified by the Research Degrees Board.

27.2.2 Once admitted to the Doctoral Research Project, a student is required to produce a formal research proposal and obtain ethical approval (if required) within nine months of their progression onto the Research Component.

27.2.3 Before approving the Doctoral Research Project proposal, the Research Degrees Board shall be satisfied that the candidate has passed the assessment for the taught components as set out in the relevant programme approval document.

27.2.4 Before approving an application for registration for the research component of the programme, the Research Degrees Board shall be satisfied that suitable facilities are readily available to the candidate, as regards:

arrangements for satisfactory supervision (see Regulation 31.1);
training in research methods;;
provision for attendance at advanced modules, where appropriate.

And that the needs of the programme of study and research can be met as regards:

accommodation;
equipment;
reasonable access to suitable library, computing and audio-visual facilities as appropriate.

27.2.5 A candidate pursuing the research component must re-register by the beginning of the autumn semester or term in each year that the programme of study is pursued. The registration of a candidate who fails to re-register by the end of December may be deemed to have lapsed. No student is entitled to register or re-register unless the prescribed fees for the academic year have been paid.

28. Mode and Terms of Study

28.1 Students may be part-time only. They may interrupt their studies at any time without adverse effect on the mark or credit-value of any completed assessments. The programme of study and research may be pursued in collaboration with industry, a research establishment or other institution having suitable facilities for carrying out research.

28.2 Taught Component

28.2.1 A regular part-time student may not register for taught modules comprising more than 120 credits per year excluding resits.

28.2.2 The maximum permissible duration of study leading to a Postgraduate Diploma award, from initial registration to completion of programme requirements, but excluding time spent on interruption, suspension, or withdrawal, shall be four years.

28.2.3 An individual application for extension of one of these periods may be approved by the Chair of Learning, Teaching & Quality Committee (or designated representative), on the recommendation of the relevant Programme Convener.

28.3 Research Component

28.3.1 A study for the research component carried out on a collaborative basis shall be subject to an agreement between the University and the collaborating organisation:

that the research is part of the work the candidate is carrying out at the organisation and that the candidate will normally be permitted to conduct his or her research for a substantial part of his or her time for at least the minimum full-time period of registration for the degree as specified in Regulation 26.4;
that a suitable supervisor from the collaborating organisation can be appointed;
that the candidate will be released from other duties for visits to the University as necessary and also for a period at the end of his or her research in order to prepare his or her thesis.

The Research Degrees Board may specify the exact terms of the agreement in any individual case. The University reserves the right to cancel the registration of a candidate if the collaborating organisation concerned is unable to carry out the agreement.

28.3.2 A candidate may pursue part of the work for the research component outside the United Kingdom, only if permitted to do so by the Research Degrees Board.

28.3.3 A candidate may apply to the Research Degrees Board for an extension of the maximum period of study and research for the research component. The Board may extend the maximum period of study and research by not more than twelve months at any one time. The registration of a candidate for whom the maximum period of registration has ended, and for whom no further extension has been granted, shall have lapsed.

28.3.4 A candidate pursuing a programme of study and research on a full-time or collaborative basis may not, without express permission of the Research Degrees Board, simultaneously register for another award of the University, or of any other university, or institution except that, if he or she has completed a programme of study for another award but the award has not been made, he or she may register provisionally for a period not exceeding three months.

28.3.5 The Research Degrees Board may permit a candidate who has started a programme of study and research at another university or an approved institution of higher education to complete it as a registered candidate for the research component, subject to the provisions of Regulations 27.2.4 and 31.1. The Board shall specify the minimum and maximum periods of study and research in each case.

28.3.6 At the request of a candidate and with the agreement of the Dean of School, the Research Degrees Board may temporarily suspend the registration of the candidate for the research component for a period not exceeding twelve months. In exceptional circumstances such suspension of registration may be renewed.

28.3.7 A candidate may not be permitted by the Research Degrees Board to transfer to full-time status.

29. Credit Accumulation and Transfer

29.1 A successfully completed module earns a student a specified number of credits at a defined level and in a particular subject.

29.2 Relevant credits, i.e. credits at an appropriate level and in an appropriate subject, earned in another institution or in other institutions may be transferred towards the credit requirements of the Roehampton programme. Other prior learning may also be considered for credit, and in all cases the relevance, status, and currency of the prior learning will be taken into account. No module marks will be transferred.

29.3 Not more than half the credits needed for an award may be transferred from elsewhere. Each application will be subject to approval by the Chair of Learning, Teaching & Quality Committee (or designated representative), after relevant consultation.

30. Programme Management

30.1 Learning, Teaching & Quality Committee

30.1.1 Learning, Teaching & Quality Committee is directly responsible to Senate for the overall management and monitoring of all taught modules and for all matters related to credit accumulation, transfer and exemption.

30.2 Programme Boards

30.2.1 The taught part of the programme shall be managed by a Programme Board. The Programme Board shall be constituted and conduct its affairs according to arrangements determined by Senate and set out in Annex 1 to these regulations. The Programme Board will be chaired by the Programme Convener who will be approved annually by the Senate.

30.2.2 Each Programme Board shall meet at least once each semester.

30.2.3 Each Programme Board shall be responsible to one School Board as determined by the Senate.

31. Supervision of the Research Component

31.1 On the recommendation of the Dean of School, the Research Degrees Board shall appoint at least two supervisors for each candidate, a Director of Studies and one or more Co-supervisors. In the case of a collaborative student, at least one other supervisor shall be appointed who shall be a member of the collaborating organisation. To qualify as a Director of Studies, a supervisor must normally have subject expertise at a level appropriate for research supervision and experience of supervising at least one PhD or one professional doctorate candidate from registration to successful completion. The Research Degrees Board may appoint a replacement or additional supervisor at any time if it deems this to be necessary, and shall do so if no supervisor continues to be a member of the staff of the University.

31.2 A candidate shall report on the progress of the work to the supervisor at such intervals as the supervisor may determine. The supervisor shall submit an annual report on the progress of the candidate; the report shall recommend the candidate's registration status for the next academic year.

31.3 A supervisor may require a candidate to attend a programme of lectures, seminars, colloquia or equivalent educational activities as part of the programme of study and research.

31.4 The Dean of School, on the advice of the supervisors, may recommend to the Research Degrees Board that a candidate's programme should be terminated if there is dissatisfaction with the candidate's progress, provided that the candidate has been given written notice by the Dean of School of such dissatisfaction at least three months prior to making the recommendation. The Research Degrees Board may terminate the candidate's programme, provided that, at least fourteen days before the recommendation is considered, the candidate has been informed of the recommendation and invited to state reasons in writing why the programme should not be terminated, at least four days prior to the meeting. A student may be excluded from the University for other than academic reasons in accordance with the University's Memorandum and Articles, Instrument and Articles of Government and the University Ordinances.

32. Submission of Thesis or Portfolio

32.1 A candidate shall present a thesis or a portfolio, which should form a distinct contribution to the current knowledge of the subject. The thesis should also show evidence of a systematic study of the subject, of originality shown by the exercise of independent critical power, and should be worthy of publication in complete and abridged form.

32.2 A candidate shall indicate by means of explicit references the citation of the work of others or work by himself or herself, which is not part of the submission for the Degree. Work submitted for another Degree may not comprise part of the submission for the research component. Where the candidate has submitted work forming part of a joint or group research project, he or she shall be required to satisfy the examiners that his/her share of the work is sufficient to justify the award of the Degree. In such cases, the thesis or portfolio must contain an introductory note stating the candidate's own claims as to the division of contributions to the work. A copy of such a note shall be countersigned by the co-researcher(s).

32.3 A candidate shall be required to complete an examination entry form for the research component which should be returned to the Research Office not earlier than six months nor later than two months before the thesis is presented; the proposed title of the thesis shall be entered on the form. The title of the thesis must be approved by the Research Degrees Board. No change whatever in the approved title may be made except with the consent of the Research Degrees Board.

32.4 The thesis or portfolio shall be submitted not earlier than the end of the minimum period of research nor later than the end of the candidate's period of registration as specified in Regulation 26.4. In exceptional circumstances, the Research Degrees Board may permit the candidate to submit the thesis or portfolio at an earlier date.

32.5 Three copies of the thesis or portfolio must be submitted to the Research Office. A candidate is advised to keep an additional copy for personal use. When a candidate is being examined on the basis of a portfolio of works, copies of the works in the form of photographs or otherwise shall be included in the bound copies.

32.6 The thesis or text of the portfolio shall be typed on A4 size paper (it is recommended that a margin of 1½ inches (4 centimetres) should be maintained on the side of the paper, which is to be bound. A list of binders is available on request from the Research Office). All pages should be numbered. A candidate may submit a thesis in loose leaf or other temporary binding. The title page shall bear the approved title, the candidate's name, the name of the University, the degree for which the candidate is registered and the year in which the thesis is presented. After the examination the thesis must be permanently bound and two copies given to the Research Office, before the degree can be awarded. The binding shall be in blue cloth and hard-backed. The degree, year and candidate's name shall appear on the spine. A summary of the work, not exceeding 300 words in length, must be included in each copy immediately after the title page. Whenever possible, subsidiary papers and other material should form part of the thesis or text of the portfolio but a candidate is at liberty to submit such material separately for consideration by the examiners. The thesis or text of the portfolio shall be written in English except when the Research Degrees Board has given permission for another language to be used owing to the nature of the subject. The summary must always be written in English.

32.7 No alterations or additions may be made to a thesis after it has been submitted except with the agreement of the examiners in accordance with Regulation 34.3.

ASSESSMENT REGULATIONS

33. Assessment Boards for the Taught Component

33.1 Programme Examinations Board

33.1.1 There shall be a Programme Examinations Board for the taught component of the programme which shall be responsible for the assessment of all modules sponsored by its Programme Board.

33.1.2 Each Programme Examinations Board shall meet following each examination period. It shall be constituted and conduct its business according to arrangements determined by Senate and set out in Annex 2 to these Regulations.

33.1.3 A candidate whose assessment performance has been, or is likely to be, impaired because of ill health or other reasons, must inform the Deputy University Secretary (Student Administration) in writing at the earliest opportunity, and provide documentary evidence in support. In the case of ill health this should be a medical certificate. The Deputy University Secretary (Student Administration) will forward such documentation to the appropriate Programme Examinations Board for consideration, and that Board may take it into account in making recommendations to the Postgraduate Awards & Progression Board.

33.1.4 A Programme Examinations Board may at its own discretion require an alternative or additional form of assessment for a particular module, e.g. a viva voce examination. An alternative form of assessment may only be approved where there are clearly defined mitigating circumstances preventing the normal assessment or a deferment, and where the proposed alternative assessment is capable of testing substantially the same learning outcomes as the validated assessment. The proposed alternative form of assessment should be referred to the Chair of Learning, Teaching & Quality Committee (or designated representative) for approval, and reported to the next meeting of the Programme Examinations Board.

33.2 Postgraduate Awards & Progression Board

33.2.1 There shall be a Postgraduate Awards & Progression Board, which shall be constituted and conduct its business according to arrangements determined by the Senate and set out in Annex 2 to these Regulations. The Chair of the Postgraduate Awards & Progression Board shall be nominated by the Senate. Every Postgraduate Programme Convener is required to be in attendance throughout every meeting of the Board.

33.2.2 The Postgraduate Awards & Progression Board shall meet at least twice per year.

33.2.3 At its meetings the Postgraduate Awards & Progression Board will receive the recommendations from the Postgraduate Programme Examinations Boards in the form of a combined credit and mark profile for each candidate, consisting of all the credits and the current marks achieved by the candidate to date. Finally, it will make recommendations to the Senate for individual awards.

33.3 Marking and Progression of Taught Modules

33.3.1 All module assessments shall consist of one final percentage mark. For category P assessment shall be on a Pass/Fail basis.

33.3.2 The passing mark at level M is 50%.

33.3.3 A fail mark at level M in the range of 40-49% may be subject to condonation at the discretion of a Programme Examinations Board. Condonation will be allowed in only one 10-, 15- or 20-credit module for a Postgraduate Diploma, and one 10-, 15-, 20- or 30-credit module for a Masters degree, and will be allowed only if the average mark achieved for all modules contributing to the award is 50% or more. A condoned 30-credit module cannot however be used by a Masters student who subsequently applies for a lower award.

33.3.4 In cases where a candidate has failed or deferred a particular assessment, the Programme Examinations' Board shall stipulate the nature and timing of the assessment and/or attendance required to pass. Such resits or deferred assessments shall normally take place at the next scheduled University examinations period. Any student who has interrupted a programme of study with resits or deferments pending, or any student who has left the University as a result of programme termination, must inform the Deputy University Secretary (Student Administration) within two weeks of the despatch of confirmed results if he/she wishes to take such assessments at the next opportunity. An interrupting student who seeks permission to take such assessments on return to the University must also inform the Deputy University Secretary (Student Administration) within the same period. Students who have been suspended must ensure that all associated arrangements for resits and deferred assessments are similarly confirmed with the Deputy University Secretary (Student Administration).

33.3.5 There will be a mark reduction on retaking the assessment of a failed module. The mark awarded, which may be used to determine eligibility for Distinction, will be the hypothetically merited mark or the mark which is half-way between that mark and the pass-mark, whichever is the lower. The procedure for applying the mark reduction to modules with multiple assessment components is explained in Annex 3 to those Regulations. Transcripts will, by means of an indicator, show that the reduced mark was achieved on resit .However, no candidate will be required by these Regulations to retake a particular failed module or its assessment. A candidate who has passed a particular module shall not be permitted to retake the assessment for that module.

33.3.6 A candidate who has failed a particular module but who has made a reasonable attempt to fulfil the assessment requirements for that module shall have the right to retake the assessment for that module on one occasion only. A candidate who fails to submit work for assessment or to attend for examination at the appointed time or who otherwise fails to make a reasonable attempt to fulfil assessment requirements shall forfeit the right to retake the assessment for that module. A retake in such cases shall be permitted only at the discretion of the relevant Programme Examinations Board.

33.3.7 All work submitted for assessment in whatever form will remain the property of the University, or in the case of programmes which are delivered entirely by Collaborative Partners, of the Collaborative Partner. Examinations scripts will not be returned to students; other work may be returned to students at the discretion of the University, or in the case of programmes which are delivered entirely by Collaborative Partners, of the Collaborative Partner.

33.3.8 [Repealed by Senate on 27/02/2008 and now covered in the Code of Conduct for All Students of the University.]

33.3.9 [Repealed by Senate on 27/02/2008 and now covered in the Code of Conduct for All Students of the University.]

33.3.10 [Repealed by Senate on 27/02/2008 and now covered in the Code of Conduct for All Students of the University.]

33.3.11 [Repealed by Senate on 27/02/2008 and now covered in the Code of Conduct for All Students of the University.]

34. Examination of the Research Component

34.1 The examination shall be conducted by at least two examiners. The examiners shall be appointed by the Research Degrees Board. No examiner shall have acted as supervisor of the candidate and at least one shall be an External Examiner who has held no appointment of the University, other than that of External Examiner, during the period in which the candidate has been registered for the Degree. If a candidate for the Degree is a member of the teaching staff of the University, there shall be at least two External Examiners, none of whom shall have held any appointment of the University, other than that of External Examiner, during the period in which the candidate has been registered for the Degree.

34.2 Each Examiner shall submit a report on the content and style of the thesis.

34.3 The candidate for the Doctoral Research Project shall be examined by oral examination. At least two examiners including one External Examiner shall be present. In addition, the candidate's current supervisors will be invited to attend if the candidate wishes. The supervisors are entitled to question the candidate. In the case of a candidate registered on a collaborative basis, the supervisor from the collaborating organisation, if unable to be present, shall send a written report on the thesis to the Examiners. The Chair of the Research Degrees Board, the Dean of Research, a Director of Studies (not connected with the case) or a member or ex-member of Research Degrees Board will act as the Examination Convener and will oversee the conduct of the examination. No persons other than the above shall be present at, or otherwise take part in the viva voce examination, except that the Dean of School or Chair of the Research Degrees Board or the Dean of Research, if not an Examiner or supervisor, may be present as an observer. The viva voce examination shall be concerned with the content of the thesis and any matters, which the examiners deem to be related thereto.

34.4 After the examination, the Examiners shall report on the viva voce examination. They shall preferably present a joint report but are at liberty to present separate ones if they so wish. They shall jointly make one of the following recommendations:

that the Degree of PsychD be awarded;
that the Degree of PsychD be awarded subject to the correction of minor errors being made to the thesis or portfolio;
that the Degree of PsychD be awarded subject to the correction of omissions of substance being made to the thesis or portfolio;
that the Degree of PsychD may not be awarded but that the candidate be permitted to submit a revised thesis or portfolio, by a specified date, with or without further research, and be examined with a further viva voce;
that the Degree of PsychD may not be awarded but that the candidate be permitted to submit a revised thesis or portfolio, by a specified date, with or without further research, and be examined without a further viva voce;
that the Degree of PsychD may not be awarded but that the Degree of MPhil be awarded, if appropriate, subject to specified minor corrections being made to the thesis or portfolio;
that the Degree of PsychD may not be awarded but that the Degree of MPhil be awarded, if appropriate, subject to the correction of omissions of substance being made to the thesis or portfolio;
that the Degree of PsychD may not be awarded but that the candidate be permitted to submit a revised thesis or portfolio, for the Degree of MPhil by a specified date, with or without further research, and be examined with a further viva voce;
that the Degree of PsychD may not be awarded but that the candidate be permitted to submit a revised thesis or portfolio, for the Degree of MPhil by a specified date, with or without further research, and be examined without a further viva voce;
that the Degree may not be awarded and with no recommendation regarding resubmission of the thesis or portfolio.

Any minor corrections permitted or required in a thesis or portfolio shall be completed within 7 days of the viva voce examination unless the Research Degrees Board allows a longer time. Any corrections to omissions of substance should be made within 3 months. At least one of the examiners shall certify that any corrections have been carried out satisfactorily. The thesis or portfolio shall be permanently bound when the corrections have been approved. Wherever possible, an electronic copy of the thesis or the written element of the portfolio shall be submitted for storage on the University’s Research Repository.

34.5 The recommendation of the examiners shall be considered by the Research Degrees Board. A recommendation to award the Degree of the appropriate practitioner doctorate, if approved, shall then be considered by the Senate. If a recommendation that the Degree be not awarded is approved, the candidate's programme shall be terminated.

34.6 A candidate may submit a revised thesis once only, on the recommendation of the Examiners and with the approval of the Research Degrees Board. The Board shall determine the date by which the revised thesis shall be submitted. If the thesis is not submitted by the specified date the candidate's registration may be deemed to have lapsed; the Board may, however, grant an extension of the time permitted. A revised thesis shall normally be examined by the same Examiners but the Board may appoint other examiners. The candidate shall be informed in writing of the reasons for the Examiners' rejection of the original thesis.

34.7 If the Examiners are unable to agree on a recommendation in accordance with Regulation 34.4, the Research Degrees Board shall appoint an additional External Examiner and shall consider the reports of all the Examiners before reaching a decision.

34.8 Matters concerning the examination of a candidate and the contents of a thesis are confidential to those taking part in the examination and appropriate officers of the University until the Senate has approved an award and the thesis is available for study in accordance with Regulation 35.1.

35. Copyright and Access to Thesis

35.1 Dissemination of knowledge is one of the objects of the University. Copies of theses, accepted for the Degree of the appropriate practitioner doctorate, are placed in the Library of the University and are available for anyone to consult. A candidate is therefore advised to mark his/her thesis as copyright. It shall be a condition of acceptance of a thesis, however, that the Director, Information Services be empowered to reproduce the thesis by photocopy or otherwise and to lend copies to those institutions or persons who, in the Librarian's opinion, require them for academic purposes. Note that doctoral students will be required to give consent for the final version of their thesis to be included on the Roehampton University Research Repository and shared via the British Library Ethos scheme by signing the statement to this effect on the Candidate’s Declaration Form at the time of submission.

35.2 If the sponsoring organisation or collaborating body considers that the thesis contains matter of a confidential nature, the author may request the University to restrict access to a thesis for a period not exceeding five years. Access to the thesis may be allowed during this period only with permission of person(s) specified by the sponsoring organisation or collaborating body. Similarly, if it is desired to seek a patent from matter in the thesis, the author may instruct the University to restrict access for a period not exceeding one year. If it is desired to extend the restriction beyond the above periods, or restrict access on other grounds, application must be made in writing to the Deputy University Secretary (Governance).

AWARD REGULATIONS

36. Award

36.1 Postgraduate Diplomas may be awarded 'with Distinction' in cases where the average of the marks achieved by the candidate for 120 credits at M level is 70% or more.

36.2 Awards of Distinction to credit transfer students will be based only on marks achieved in modules taken at the University.

36.3 For the purposes of classification and assessment for Distinction, the mark for a 20-credit module will be regarded as two marks, that for a 30-credit module as three, that for a 40-credit module as four, and pro rata.

36.4 Following the end of each academic year, all students will receive a transcript which records all modules taken (including withdrawals), all marks awarded (including fails), and, where appropriate, any award conferred. This transcript may also be purchased on request at other times in the year.

36.5 The Award shall be awarded to a successful candidate by the Senate. The date of the award shall be the date on which the Senate approves the award.

36.6 No candidate shall be entitled to receive an award unless all fees for tuition and residence and any other sums due to the University have been paid, and the rightful property of the University returned.

36.7 Degrees shall be conferred formally at a Congregation held for the purpose. The names of candidates who have been awarded degrees shall be published by the University.

36.8 After the formal conferment each graduate shall be given a Degree Certificate. The certificate shall either be handed to the graduate or sent through the ordinary post to his/her address as listed in the University's records. A replacement Certificate can be issued only on receipt of a written request from the graduate and on payment of the appropriate fee.

APPEAL REGULATIONS

37. Grounds and Procedures for Appeal

37.1 A candidate who believes that he/she has been incorrectly marked in a particular module, or incorrectly failed, or incorrectly programme-terminated has in certain circumstances the right of appeal. An appeal must be about an academic decision. Pursuance of other possible grievances should follow the complaints procedure, on which informal advice may be sought in the first instance from the Deputy University Secretary (Governance).

In the case of the taught component, the appeal will be against a decision of the Postgraduate Awards & Progressions Board. Full details of the grounds on which candidates may appeal and of the procedures are set out in Annex 4: 90.2 to these Regulations. In the case of the research component the appeal will be against a decision of the Research Degrees Board. Full details of the grounds on which candidates may appeal and of the procedures are set out in Part 2: 19.1-19.9.

(1b) Professional Doctorate Regulations: Doctor of Psychology (PsychD) in Counselling Psychology [Course Code 81RS0001]

ADMINISTRATIVE REGULATIONS

38. Introduction

Note: Professional doctorate programmes are hybrid programmes consisting of a taught component and a research component. The University has separate quality assurance procedures and regulations relating to taught degrees and research degrees. Professional Doctorate awards shall adhere to both taught degree and research degree quality assurance procedures and regulations as explained below.

38.1 A professional doctorate shall be a credit rated award with a minimum of 540 credits. The programme of study leading to the award shall consist of taught modules and a research project. The learning outcomes of the Professional Doctorate award shall be at Doctoral level and consistent with the Higher Education Quality Framework.

38.2 Any M level credits shall be assigned to taught modules only. Subject to validation approval for a particular programme of study, it shall be possible for a candidate to be awarded a Postgraduate Diploma of the University upon satisfactory completion of these taught modules provided they are not continuing to complete work for, or if they subsequently withdraw or are terminated from the research component. The Postgraduate Diploma award shall have a minimum volume of 120 credits at M level.

38.3 There will be a designated research component comprising 360 credits at D level, of which 90 credits shall be awarded to the Advanced Case Seminar taught module, and 270 credits to the Doctoral Research Project. The Doctoral Research Project will be an original piece of research culminating in a thesis or portfolio, which will be examined viva voce. The length of the thesis will be specified in the Programme Regulations.

38.4 In full-time mode the minimum period of study for the complete professional doctorate programme shall be thirty-three months and the maximum period of study for the completion of the award shall be forty- eight months. The minimum period of part-time study for the award of a professional doctorate shall be forty-five months and the maximum period of study shall be sixty months. (see also 40.3.3)

38.5 Management and assessment of the taught modules shall be carried out by a Programme Board and a Programme Examinations Board; both chaired by the Programme Convener. Candidates must have passed all taught modules required under the programme of study before being allowed to register for the research component.

38.6 The Doctoral Research Project shall be managed as for a doctoral research degree of the University. Approval for Registration for the project shall be subject to the approval of the Research Degrees Board of the University. Candidates must have at least two supervisors, comprising a Director of Studies and at least one Co-Supervisor. Monitoring of student progress during the research phase shall be carried out by the appropriate Research Student Coordinating Group on behalf of the University Research Degrees Board.

38.7 The academic standard of each module, including the standard of its assessment, shall be designated as being at a certain level .

38.8 Level M represents the standard appropriate to a taught Master's programme.

38.9 Level D represents the standard appropriate to the research component of a Doctoral programme.

39. Application and Registration

39.1 General

39.1.1 An applicant holding a degree of any approved university, or a degree awarded by the Council for National Academic Awards (CNAA), may be admitted as a full-time or a part-time student to an approved programme of study and research leading to the award of a Practitioner Doctorate degree. An applicant who is not a graduate may be admitted provided that he or she holds professional or other qualifications approved for this purpose.

39.1.2 An applicant may be required to satisfy the University of an ability to understand and communicate in both written and spoken English that is adequate for the purpose of pursuing the programme of study and research.

39.1.3 It is the responsibility of each student to ensure that his/her registered programme is in accordance with these Regulations and with Subject Programme Regulations as specified in approved University publications.

39.1.4 All full-time postgraduate students entering in September will be required to register for one year's programme on initial registration, and thereafter register annually at a specified time for a complete academic year. Full-time or regular part-time students entering at other times will be required to register for a complete programme to the end of the academic year, and thereafter register annually at a specified time for a complete academic year.

39.1.5 Subject to Programme Regulations, students may claim a Masters degree or Postgraduate Diploma retrospectively, if they have completed the relevant programme requirements and wish to withdraw from the programme requirements for the professional doctorate.

39.1.6 No student may receive more than one award for a given programme of study.

39.1.7 Withdrawal from a module will be deemed to be a failure in that module, and will be so recorded on a student's transcript, except in cases approved by the Chair of Learning, Teaching & Quality Committee (or designated representative), on the recommendation of the relevant Programme Convener.

39.2 Research Component

39.2.1 An applicant may not be admitted to and registered for the Doctoral Research Project unless he or she has first been accepted by the appropriate Dean of the School in which he or she proposes to study, and by the Research Degrees Board. The registration of an applicant for the Doctoral Research Project may be subject to conditions specified by the Research Degrees Board.

39.2.2 Before approving an application for registration for the Doctoral Research Project of the programme, the Research Degrees Board shall be satisfied that the candidate has passed the assessment for the taught components as set out in the relevant programme approval document.

39.2.3 Registration shall normally be effective from the beginning of the academic term in which the programme of study is started.

39.2.4 Before approving an application for registration for the Doctoral Research Project , the Research Degrees Board shall be satisfied that suitable facilities are readily available to the candidate, as regards:

arrangements for satisfactory supervision (see Regulation 43.1);
training in research methods;
provision for attendance at advanced modules, where appropriate.

And that the needs of the programme of study and research can be met as regards:

accommodation;
equipment;
reasonable access to suitable library, computing and audio-visual facilities as appropriate.

39.2.5 A candidate pursuing the research component must re-register by the beginning of the autumn semester or term in each year that the programme of study is pursued. The registration of a candidate who fails to re-register by the end of December may be deemed to have lapsed. No student is entitled to register or re-register unless the prescribed fees for the academic year have been paid.

40. Mode and Terms of Study

40.1 Students may be full-time or part-time, or may mix both modes of study during their programmes. They may also change modes or interrupt their studies at any time without adverse effect on the mark or credit-value of any completed assessments. The programme of study and research may be pursued in collaboration with industry, a research establishment or other institution having suitable facilities for carrying out research.

40.2 Taught Component

40.2.1 A regular part-time student may not register for taught modules comprising more than 120 credits per year excluding resits.

40.2.2 The maximum permissible duration of study leading to a Postgraduate Diploma award, from initial registration to completion of programme requirements, but excluding time spent on interruption, suspension, or withdrawal, shall be four years.

40.2.3 An individual application for extension of one of these periods may be approved by the Chair of Learning, Teaching & Quality Committee (or designated representative), on the recommendation of the relevant Programme Convener.

40.3 Research Component

40.3.1 A study for the Doctoral Research Project carried out on a collaborative basis shall be subject to an agreement between the University and the collaborating organisation:

that the research is part of the work the candidate is carrying out at the organisation and that the candidate will normally be permitted to conduct his or her research for a substantial part of his or her time for at least the minimum full-time period of registration for the degree as specified in Regulation 38.4;
that a suitable supervisor from the collaborating organisation can be appointed;
that the candidate will be released from other duties for visits to the University as necessary and also for a period at the end of his or her research in order to prepare his or her thesis.

40.3.2 A candidate may pursue part of the work for the research component outside the United Kingdom, only if permitted to do so by the Research Degrees Board.

40.3.3 A candidate may apply to the Research Degrees Board for an extension of the maximum period of study and research for the Doctoral Research Project. The Board may extend the maximum period of study and research by not more than twelve months at any one time. The registration of a candidate for whom the maximum period of registration has ended, and for whom no further extension has been granted, shall have lapsed.

40.3.4 A candidate pursuing a programme of study and research on a full-time or collaborative basis may not, without express permission of the Research Degrees Board, simultaneously register for another award of the University, or of any other university, or institution except that, if he or she has completed a programme of study for another award but the award has not been made, he or she may register provisionally for a period not exceeding three months.

40.3.5 The Research Degrees Board may permit a candidate who has started a programme of study and research at another university or an approved institution of higher education to complete it as a registered candidate for the Doctoral Research Project , subject to the provisions of Regulations 39.2.4 and 43.1. The Board shall specify the minimum and maximum periods of study and research in each case.

40.3.6 At the request of a candidate and with the agreement of the Dean of School, the Research Degrees Board may temporarily suspend the registration of the candidate for the Doctoral Research Project for a period not exceeding twelve months. In exceptional circumstances such suspension of registration may be renewed. Suspension of registration will not normally be permitted in the case of a candidate registered on a continuing basis under the provisions of Regulation 43.5.

40.3.7 A candidate may be permitted by the Research Degrees Board to transfer between full-time, part-time and collaborative registration. The minimum and maximum periods of registration shall be determined in each case according to the periods in which the candidate was registered under each mode.

41. Credit Accumulation and Transfer

41.1 A successfully completed module earns a student a specified number of credits at a defined level and in a particular subject.

41.2 Relevant credits, i.e. credits at an appropriate level and in an appropriate subject, earned in another institution or in other institutions may be transferred towards the credit requirements of the Roehampton programme. Other prior learning may also be considered for credit, and in all cases the relevance, status, and currency of the prior learning will be taken into account. No module marks will be transferred.

41.3 Not more than half the credits needed for an award may be transferred from elsewhere. Each application will be subject to approval by the Chair of Learning, Teaching & Quality Committee (or designated representative), after relevant consultation.

42. Programme Management

42.1 Learning, Teaching & Quality Committee

42.1.1 Learning, Teaching & Quality Committee is directly responsible to Senate for the overall management and monitoring of all taught modules and for all matters related to credit accumulation, transfer and exemption.

42.2 Programme Boards

42.2.1 The taught part of the programme including the Advanced Case Seminar: Extended Client Study shall be managed by a Programme Board. The Programme Board shall be constituted and conduct its affairs according to arrangements determined by Senate and set out in Annex 1 to these regulations. The Programme Board will be chaired by the Programme Convener who will be approved annually by the Senate.

42.2.2 Each Programme Board shall meet at least once each semester.

42.2.3 Each Programme Board shall be responsible to one School Board as determined by the Senate.

43. Supervision of the Doctoral Research Project

43.1 On the recommendation of the Dean of School, the Research Degrees Board shall appoint at least two supervisors for each candidate, a Director of Studies and one or more Co-supervisors. In the case of a collaborative student, at least one other supervisor shall be appointed who shall be a member of the collaborating organisation. To qualify as a Director of Studies, a supervisor must normally have subject expertise at a level appropriate for research supervision and experience of supervising at least one PhD or one practitioner doctorate candidate from registration to successful completion. The Research Degrees Board may appoint a replacement or additional supervisor at any time if it deems this to be necessary, and shall do so if no supervisor continues to be a member of the staff of the University.

43.2 A candidate shall report on the progress of the work to the supervisor at such intervals as the supervisor may determine. The supervisor shall submit an annual report on the progress of the candidate; the report shall recommend the candidate's registration status for the next academic year.

43.3 A supervisor may require a candidate to attend a programme of lectures, seminars, colloquia or equivalent educational activities as part of the programme of study and research.

43.4 The Dean of School, on the advice of the supervisors, may recommend to the Research Degrees Board that a candidate's programme should be terminated if there is dissatisfaction with the candidate's progress, provided that the candidate has been given written notice by the Dean of School of such dissatisfaction at least three months prior to making the recommendation. The Research Degrees Board may terminate the candidate's programme, provided that, at least fourteen days before the recommendation is considered, the candidate has been informed of the recommendation and invited to state reasons in writing why the programme should not be terminated, at least four days prior to the meeting. A student may be excluded from the University for other than academic reasons in accordance with the University's Memorandum and Articles, Instrument and Articles of Government and the University Ordinances.

43.5 A candidate may apply to register as a "continuing student" while completing his/her thesis. Continuing status may be granted provided that:

the candidate has completed at least three years full-time or collaborative study or four years part-time study;
the transfer is approved by the supervisors and Dean of School;
he or she is making use only of the University's general facilities and is no longer deemed to be using School or other special or computing facilities;
in the case of a candidate who was registered on a full-time basis, he or she is no longer in full-time attendance as a student.

44. Submission of Thesis or Portfolio

44.1 A candidate shall present a thesis or a portfolio, which should form a distinct contribution to the current knowledge of the subject. The thesis should also show evidence of a systematic study of the subject, of originality shown by the exercise of independent critical power, and should be worthy of publication in complete and abridged form.

44.2 A candidate shall indicate by means of explicit references the citation of the work of others or work by himself or herself, which is not part of the submission for the Degree. Work submitted for another Degree may not comprise part of the submission for the research component. Where the candidate has submitted work forming part of a joint or group research project, he or she shall be required to satisfy the examiners that his/her share of the work is sufficient to justify the award of the Degree. In such cases, the thesis or portfolio must contain an introductory note stating the candidate's own claims as to the division of contributions to the work. A copy of such a note shall be countersigned by the co-researcher(s).

44.3 A candidate shall be required to complete an examination entry form for the research component which should be returned to the Research Office not earlier than six months nor later than two months before the thesis is presented; the proposed title of the thesis shall be entered on the form. The title of the thesis must be approved by the Research Degrees Board. No change whatever in the approved title may be made except with the consent of the Research Degrees Board.

44.4 The thesis or portfolio shall be submitted not earlier than the end of the minimum period of research nor later than the end of the candidate's period of registration as specified in Regulation 38.4. In exceptional circumstances, the Research Degrees Board may permit the candidate to submit the thesis or portfolio at an earlier date.

44.5 Three copies of the thesis or portfolio must be submitted to the Research Office. A candidate is advised to keep an additional copy for personal use. When a candidate is being examined on the basis of a portfolio of works, copies of the works in the form of photographs or otherwise shall be included in the bound copies.

44.6 The thesis or text of the portfolio shall be typed on A4 size paper (it is recommended that a margin of 1½ inches (4 centimetres) should be maintained on the side of the paper, which is to be bound. A list of binders is available on request from the Research Office). All pages should be numbered. A candidate may submit a thesis in loose leaf or other temporary binding. The title page shall bear the approved title, the candidate's name, the name of the University, the degree for which the candidate is registered and the year in which the thesis is presented. After the examination the thesis must be permanently bound and two copies given to the Research Office, before the degree can be awarded. The binding shall be in blue cloth and hard-backed. The degree, year and candidate's name shall appear on the spine. A summary of the work, not exceeding 300 words in length, must be included in each copy immediately after the title page. Whenever possible, subsidiary papers and other material should form part of the thesis or text of the portfolio but a candidate is at liberty to submit such material separately for consideration by the examiners. The thesis or text of the portfolio shall be written in English except when the Research Degrees Board has given permission for another language to be used owing to the nature of the subject. The summary must always be written in English.

44.7 No alterations or additions may be made to a thesis after it has been submitted except with the agreement of the examiners in accordance with Regulation 46.3.

ASSESSMENT REGULATIONS

45. Assessment Boards for the Taught Component

45.1 Programme Examinations Board

45.1.1 There shall be a Programme Examinations Board for the taught component of the programme which shall be responsible for the assessment of all modules sponsored by its Programme Board.

45.1.2 Each Programme Examinations Board shall meet following each examination period. It shall be constituted and conduct its business according to arrangements determined by Senate and set out in Annex 2 to these Regulations.

45.1.3 A candidate whose assessment performance has been, or is likely to be, impaired because of ill health or other reasons, must inform the Deputy University Secretary (Student Administration) in writing at the earliest opportunity, and provide documentary evidence in support. In the case of ill health this should be a medical certificate. The Deputy University Secretary (Student Administration) will forward such documentation to the appropriate Programme Examinations Board for consideration, and that Board may take it into account in making recommendations to the Postgraduate Awards & Progression Board.

45.1.4 A Programme Examinations Board may at its own discretion require an alternative or additional form of assessment for a particular module, e.g. a viva voce examination. An alternative form of assessment may only be approved where there are clearly defined mitigating circumstances preventing the normal assessment or a deferment, and where the proposed alternative assessment is capable of testing substantially the same learning outcomes as the validated assessment. The proposed alternative form of assessment should be referred to the Chair of Learning, Teaching & Quality Committee (or designated representative) for approval, and reported to the next meeting of the Programme Examinations Board.

45.2 Postgraduate Awards & Progression Board

45.2.1 There shall be a Postgraduate Awards & Progression Board, which shall be constituted and conduct its business according to arrangements determined by the Senate and set out in Annex 2 to these Regulations. The Chair of the Postgraduate Awards & Progression Board shall be nominated by the Senate. Every Postgraduate Programme Convener is required to be in attendance throughout every meeting of the Board.

45.2.2 The Postgraduate Awards & Progression Board shall meet at least twice per year.

45.2.3 At its meetings the Postgraduate Awards & Progression Board will receive the recommendations from the Postgraduate Programme Examinations Boards in the form of a combined credit and mark profile for each candidate, consisting of all the credits and the current marks achieved by the candidate to date. Finally, it will make recommendations to the Senate for individual awards.

45.3 Marking and Progression of Taught Modules

45.3.1 All module assessments shall consist of one final percentage mark. For category P assessment shall be on a Pass/Fail basis.

45.3.2 The passing mark at level M is 50%.

45.3.3 A fail mark at level M in the range of 40-49% may be subject to condonation at the discretion of a Programme Examinations Board. Condonation will be allowed in only one 10-, 15- or 20-credit module for a Postgraduate Diploma, and one 10-, 15-, 20- or 30-credit module for a Masters degree, and will be allowed only if the average mark achieved for all modules contributing to the award is 50% or more. A condoned 30-credit module cannot however be used by a Masters student who subsequently applies for a lower award.

45.3.4 In cases where a candidate has failed or deferred a particular assessment, the Programme Examinations' Board shall stipulate the nature and timing of the assessment and/or attendance required to pass. Such resits or deferred assessments shall normally take place at the next scheduled University examinations period. Any student who has interrupted a programme of study with resits or deferments pending, or any student who has left the University as a result of programme termination, must inform the Deputy University Secretary (Student Administration) within two weeks of the despatch of confirmed results if he/she wishes to take such assessments at the next opportunity. An interrupting student who seeks permission to take such assessments on return to the University must also inform the Deputy University Secretary (Student Administration) within the same period. Students who have been suspended must ensure that all associated arrangements for resits and deferred assessments are similarly confirmed with the Deputy University Secretary (Student Administration).

45.3.5 There will be a mark reduction on retaking the assessment of a failed module. The mark awarded, which may be used to determine eligibility for Distinction, will be the hypothetically merited mark or the mark which is half-way between that mark and the pass-mark, whichever is the lower. The procedure for applying the mark reduction to modules with multiple assessment components is explained in Annex 3 to those Regulations. Transcripts will, by means of an indicator, show that the reduced mark was achieved on resit. However, no candidate will be required by these Regulations to retake a particular failed module or its assessment. A candidate who has passed a particular module shall not be permitted to retake the assessment for that module.

45.3.6 A candidate who has failed a particular module but who has made a reasonable attempt to fulfil the assessment requirements for that module shall have the right to retake the assessment for that module on one occasion only. A candidate who fails to submit work for assessment or to attend for examination at the appointed time or who otherwise fails to make a reasonable attempt to fulfil assessment requirements shall forfeit the right to retake the assessment for that module. A retake in such cases shall be permitted only at the discretion of the relevant Programme Examinations Board.

45.3.7 Examination scripts will not be returned to students, and remain the property of the University. Other forms of assessment, including coursework, may be returned to students.

45.3.8 [Repealed by Senate on 27/02/2008 and now covered in the Code of Conduct for All Students of the University.]

45.3.9 [Repealed by Senate on 27/02/2008 and now covered in the Code of Conduct for All Students of the University.]

45.3.10 [Repealed by Senate on 27/02/2008 and now covered in the Code of Conduct for All Students of the University.]

45.3.11 [Repealed by Senate on 27/02/2008 and now covered in the Code of Conduct for All Students of the University.]

46. Examination of the Doctoral Research Project

46.1 The examination for the Doctoral Research Project shall be conducted by at least two Examiners. The Examiners shall be appointed by the Research Degrees Board. No Examiner shall have acted as supervisor of the candidate and at least one shall be an External Examiner. If a candidate for the practitioner doctorate award is a member of the teaching staff of the University, there shall be at least two External Examiners. An External Examiner shall not have held any appointment of the University, other than that of External Examiner, during the period in which the candidate has been registered for the Degree, nor had any supervisory relationship with the candidate.

46.2 Each Examiner shall submit a report on the content and style of the thesis.

46.3 The candidate for the Doctoral Research Project shall be examined by oral examination. At least two examiners including one External Examiner shall be present. In addition, the candidate's current supervisors should normally be present. The supervisors are entitled to question the candidate. In the case of a candidate registered on a collaborative basis, the supervisor from the collaborating organisation, if unable to be present, shall send a written report on the thesis to the Examiners. The Chair of the Research Degrees Board, the Dean of Research, a Director of Studies (not connected with the case) or a member or ex-member of Research Degrees Board will act as the Examination Convener and will oversee the conduct of the examination. No persons other than the above shall be present at, or otherwise take part in the viva voce examination, except that the Dean of School or Chair of the Research Degrees Board or the Director of Research, if not an Examiner or supervisor, may be present as an observer. The viva voce examination shall be concerned with the content of the thesis and any matters, which the examiners deem to be related thereto.

46.4 After the examination, the Examiners shall report on the viva voce examination. They shall preferably present a joint report but are at liberty to present separate ones if they so wish. They shall jointly make one of the following recommendations:

that the Degree be awarded;
that the Degree be awarded subject to specified minor corrections being made to the copies of the thesis or portfolio;
that the Degree be not awarded but that the candidate be permitted to submit a revised thesis or portfolio, by a specified date, with or without further research, and be examined with a further oral;
that the Degree be not awarded but that the candidate be permitted to submit a revised thesis or portfolio, by a specified date, with or without further research, and be examined without a further oral;
that the Degree be not awarded and that there be no recommendation regarding resubmission of the thesis or portfolio;
that that the Degree of the appropriate practitioner doctorate be not awarded but that the award of a Postgraduate Diploma in the appropriate field based on the assessment of the taught components of the programme be offered.

Any minor corrections permitted or required in a thesis shall be completed within 40 days of the viva voce examination unless the Research Degrees Board allows a longer time. The thesis shall be permanently bound within the same time limit, if it was not bound when examined. One of the examiners shall certify that any minor corrections have been carried out satisfactorily.

46.5 The recommendation of the examiners shall be considered by the Research Degrees Board. A recommendation to award the Degree of the appropriate practitioner doctorate, if approved, shall then be considered by the Senate. If a recommendation that the Degree be not awarded is approved, the candidate's programme shall be terminated.

46.6 A candidate may submit a revised thesis once only, on the recommendation of the Examiners and with the approval of the Research Degrees Board. The Board shall determine the date by which the revised thesis shall be submitted. If the thesis is not submitted by the specified date the candidate's registration may be deemed to have lapsed; the Board may, however, grant an extension of the time permitted. A revised thesis shall normally be examined by the same Examiners but the Board may appoint other examiners. The candidate shall be informed in writing of the reasons for the Examiners' rejection of the original thesis.

46.7 If the Examiners are unable to agree on a recommendation in accordance with Regulation 46.4, the Research Degrees Board shall appoint an additional External Examiner and shall consider the reports of all the Examiners before reaching a decision.

46.8 Matters concerning the examination of a candidate and the contents of a thesis are confidential to those taking part in the examination and appropriate officers of the University until the Senate has approved an award and the thesis is available for study in accordance with Regulation 47.1.

47. Copyright and Access to Thesis

47.1 Dissemination of knowledge is one of the objects of the University. Copies of theses, accepted for the Degree of the appropriate practitioner doctorate, are placed in the Library of the University and are available for anyone to consult. A candidate is therefore advised to mark his/her thesis as copyright. It shall be a condition of acceptance of a thesis, however, that the Director, Information Services be empowered to reproduce the thesis by photocopy or otherwise and to lend copies to those institutions or persons who, in the Librarian's opinion, require them for academic purposes. Note that doctoral students will be required to give consent for their thesis to be listed with the British Library by completing the British Library Doctoral Thesis Agreement Form at the time of submission.

47.2 If the sponsoring organisation or collaborating body considers that the thesis contains matter of a confidential nature, the author may request the University to restrict access to a thesis for a period not exceeding five years. Access to the thesis may be allowed during this period only with permission of person(s) specified by the sponsoring organisation or collaborating body. Similarly, if it is desired to seek a patent from matter in the thesis, the author may instruct the University to restrict access for a period not exceeding one year. If it is desired to extend the restriction beyond the above periods, or restrict access on other grounds, application must be made in writing to the Deputy University Secretary (Governance).

AWARD REGULATIONS

48. Award

48.1 Postgraduate Diplomas may be awarded 'with Distinction' in cases where the average of the marks achieved by the candidate for 120 credits at M level is 70% or more.

48.2 Awards of Distinction to credit transfer students will be based only on marks achieved in modules taken at the University.

48.3 For the purposes of classification and assessment for Distinction, the mark for a 20-credit module will be regarded as two marks, that for a 30-credit module as three, that for a 40-credit module as four, and pro rata .

48.4 Following the end of each academic year, all students will receive a transcript which records all modules taken (including withdrawals), all marks awarded (including fails), and, where appropriate, any award conferred. This transcript may also be purchased on request at other times in the year.

48.5 The Award shall be awarded to a successful candidate by the Senate. The date of the award shall be the date on which the Senate approves the award.

48.6 No candidate shall be entitled to receive an award unless all fees for tuition and residence and any other sums due to the University have been paid, and the rightful property of the University returned.

48.7 Degrees shall be conferred formally at a Congregation held for the purpose. The names of candidates who have been awarded degrees shall be published by the University.

48.8 After the formal conferment each graduate shall be given a Degree Certificate. The certificate shall either be handed to the graduate or sent through the ordinary post to his/her address as listed in the University's records. A replacement Certificate can be issued only on receipt of a written request from the graduate and on payment of the appropriate fee.

APPEAL REGULATIONS

49. Grounds and Procedures for Appeal

49.1 A candidate who believes that he/she has been incorrectly marked in a particular module, or incorrectly failed, or incorrectly programme-terminated has in certain circumstances the right of appeal. An appeal must be about an academic decision. Pursuance of other possible grievances should follow the complaints procedure, on which informal advice may be sought in the first instance from the Deputy University Secretary (Governance). In the case of the taught component, the appeal will be against a decision of the Postgraduate Awards & Progressions Board; in the case of the research component the appeal will be against a decision of the Research Degrees Board. Full details of the grounds on which candidates may appeal and of the procedures to be followed are set out in Annex 4 to these Regulations.

ANNEX A (to PART FOUR)

Professional Doctorate Regulations: Doctor of Psychology (PsychD) in Counselling Psychology (from 2007) [Course Code 81RS0003] BPS Accredited

ADMINISTRATIVE REGULATIONS

1. Introduction

1.1 A professional doctorate shall be a credit rated award with a minimum of 540 credits. The programme of study leading to the award shall consist of taught modules and a research project. The learning outcomes of the Professional Doctorate award shall be at Doctoral level and consistent with the Higher Education Quality Framework.

1.2 Any M level credits shall be assigned to taught modules only. Subject to validation approval for a particular programme of study, it shall be possible for a candidate to be awarded a Postgraduate Diploma of the University upon satisfactory completion of these taught modules provided they are not continuing to complete work for, or if they subsequently withdraw or are terminated from the research component. The Postgraduate Diploma award shall have a minimum volume of 120 credits at M level.

1.3 There will be a designated research component comprising 360 credits at D level, of which 90 credits shall be awarded to the Advanced Case Seminar taught module (10,000 to 15,000 words), and 270 credits to the Doctoral Research Project (25,000 to 35,000 words). The Doctoral Research Project will be an original piece of research culminating in a thesis or portfolio, which will be examined viva voce.

1.4 In full-time mode the minimum and maximum period of study for the complete professional doctorate programme shall be thirty-six months. In part-time mode the minimum and maximum period of study for the complete professional doctorate programme shall be forty-two months. The maximum period of study for the Doctoral Research Project is twenty-four months on a full-time basis and thirty months on a part-time basis (see also 3.3.3).

1.5 Management and assessment of the taught modules shall be carried out by a Programme Board and a Programme Examinations Board; both chaired by the Programme Convener. Candidates must have passed all taught modules required under the programme of study before being allowed to register for the research component.

1.6 The Doctoral Research Project shall be managed as for a doctoral research degree of the University. Approval for Registration for the project shall be subject to the approval of the Research Degrees Board of the University. Candidates must have at least two supervisors, comprising a Director of Studies and at least one Co-Supervisor. Monitoring of student progress during the research phase shall be carried out by the appropriate Research Student Coordinating Group on behalf of the University Research Degrees Board.

1.7 The academic standard of each module, including the standard of its assessment, shall be designated as being at a certain level.

1.8 Level M represents the standard appropriate to a taught Master's programme.

1.9 Level D represents the standard appropriate to the research component of a Doctoral programme.

2. Application and Registration

2.1 General

2.1.1 An applicant holding a degree of any approved university, or a degree awarded by the Council for National Academic Awards (CNAA), may be admitted as a full-time or a part-time student to an approved programme of study and research leading to the award of a Professional Doctorate degree. An applicant who is not a graduate may be admitted provided that he or she holds professional or other qualifications approved for this purpose.

2.1.2 An applicant may be required to satisfy the University of an ability to understand and communicate in both written and spoken English that is adequate for the purpose of pursuing the programme of study and research.

2.1.3 It is the responsibility of each student to ensure that his/her registered programme is in accordance with these Regulations and with Subject Programme Regulations as specified in approved University publications.

2.1.4 All full-time postgraduate students entering in September will be required to register for one year's programme on initial registration, and thereafter register annually at a specified time for a complete academic year. Full-time or regular part-time students entering at other times will be required to register for a complete programme to the end of the academic year, and thereafter register annually at a specified time for a complete academic year.

2.1.5 Subject to Programme Regulations, students may claim a Masters degree or Postgraduate Diploma retrospectively, if they have completed the relevant programme requirements and wish to withdraw from the programme requirements for the professional doctorate.

2.1.6 No student may receive more than one award for a given programme of study.

2.1.7 Withdrawal from a module will be deemed to be a failure in that module, and will be so recorded on a student's transcript, except in cases approved by the Chair of Learning, Teaching & Quality Committee (or designated representative), on the recommendation of the relevant Programme Convener.

2.2 Research Component

2.2.1 The School shall notify the Research Degrees Board of a student’s progression onto the research element of his/her programme. An applicant may not be admitted to and registered for the Doctoral Research Project unless he or she has first been accepted by the appropriate Dean of the School in which he or she proposes to study, and by the Research Degrees Board. The registration of an applicant for the Doctoral Research Project may be subject to conditions specified by the Research Degrees Board.

2.2.2 Once admitted to the Doctoral Research Project, a student is required to produce a formal research proposal and obtain ethical approval (if required) within six months full-time or nine months part-time of their progression onto the Research Component.

2.2.3 Before approving the Doctoral Research Project proposal, the Research Degrees Board shall be satisfied that the candidate has passed the assessment for the taught components as set out in the relevant programme approval document.

2.2.4 Before approving an application for registration for the Doctoral Research Project, the Research Degrees Board shall be satisfied that suitable facilities are readily available to the candidate, as regards:

arrangements for satisfactory supervision (see Regulation 6.1);
training in research methods;
provision for attendance at advanced modules, where appropriate.

And that the needs of the programme of study and research can be met as regards:

accommodation;
equipment;
reasonable access to suitable library, computing and audio-visual facilities as appropriate.

2.2.5 A candidate pursuing the research component must re-register by the beginning of the autumn semester or term in each year that the programme of study is pursued. The registration of a candidate who fails to re-register by the end of December may be deemed to have lapsed. No student is entitled to register or re-register unless the prescribed fees for the academic year have been paid.

3. Mode and Terms of Study

3.1 Students usually study for the programme on a full-time basis but may be permitted to transfer to part-time status for years two and three if necessary. Students may also interrupt their studies at any time without adverse effect on the mark or credit-value of any completed assessments. The programme of study and research may be pursued in collaboration with industry, a research establishment or other institution having suitable facilities for carrying out research.

3.2 Taught Component

3.2.1 A regular part-time student may not register for taught modules comprising more than 120 credits per year excluding resits.

3.2.2 The maximum permissible duration of study leading to a Postgraduate Diploma award, from initial registration to completion of programme requirements, but excluding time spent on interruption, suspension, or withdrawal, shall be four years.

3.2.3 An individual application for extension of one of these periods may be approved by the Chair of Learning, Teaching & Quality Committee (or designated representative), on the recommendation of the relevant Programme Convener.

3.3 Research Component

3.3.1 A study for the Doctoral Research Project carried out on a collaborative basis shall be subject to an agreement between the University and the collaborating organisation:

that the research is part of the work the candidate is carrying out at the organisation and that the candidate will normally be permitted to conduct his or her research for a substantial part of his or her time for at least the minimum full-time period of registration for the degree as specified in Regulation 1.4;
that a suitable supervisor from the collaborating organisation can be appointed;
that the candidate will be released from other duties for visits to the University as necessary and also for a period at the end of his or her research in order to prepare his or her thesis.

3.3.2 A candidate may pursue part of the work for the research component outside the United Kingdom, only if permitted to do so by the Research Degrees Board.

3.3.3 A candidate may apply to the Research Degrees Board for an extension of the maximum period of study and research for the Doctoral Research Project. The Board may extend the maximum period of study and research by not more than twelve months at any one time. The registration of a candidate for whom the maximum period of registration has ended, and for whom no further extension has been granted, shall have lapsed.

3.3.4 A candidate pursuing a programme of study and research on a full-time or collaborative basis may not, without express permission of the Research Degrees Board, simultaneously register for another award of the University, or of any other university, or institution except that, if he or she has completed a programme of study for another award but the award has not been made, he or she may register provisionally for a period not exceeding three months.

3.3.5 The Research Degrees Board may permit a candidate who has started a programme of study and research at another university or an approved institution of higher education to complete it as a registered candidate for the Doctoral Research Project, subject to the provisions of Regulations 2.2.4 and 6.1. The Board shall specify the minimum and maximum periods of study and research in each case.

3.3.6 At the request of a candidate and with the agreement of the Dean of School, the Research Degrees Board may temporarily suspend the registration of the candidate for the Doctoral Research Project for a period not exceeding twelve months. In exceptional circumstances such suspension of registration may be renewed.

3.3.7 A candidate may be permitted by the Research Degrees Board to transfer between full-time, part-time and collaborative registration. The minimum and maximum periods of registration shall be determined in each case according to the periods in which the candidate was registered under each mode.

4. Credit Accumulation and Transfer

4.1 A successfully completed module earns a student a specified number of credits at a defined level and in a particular subject.

4.2 Relevant credits, i.e. credits at an appropriate level and in an appropriate subject, earned in another institution or in other institutions may be transferred towards the credit requirements of the Roehampton programme. Other prior learning may also be considered for credit, and in all cases the relevance, status, and currency of the prior learning will be taken into account. No module marks will be transferred.

4.3 Not more than half the credits needed for an award may be transferred from elsewhere. Each application will be subject to approval by the Chair of Learning, Teaching & Quality Committee (or designated representative), after relevant consultation.

5. Programme Management

5.1 Learning, Teaching & Quality Committee

5.1.1 Learning, Teaching & Quality Committee is directly responsible to Senate for the overall management and monitoring of all taught modules and for all matters related to credit accumulation, transfer and exemption.

5.2 Programme Boards

5.2.1 The taught part of the programme including the Advanced Case Seminar: Extended Client Study shall be managed by a Programme Board. The Programme Board shall be constituted and conduct its affairs according to arrangements determined by Senate and set out in Annex 1 to these regulations. The Programme Board will be chaired by the Programme Convener who will be approved annually by the Senate.

5.2.2 Each Programme Board shall meet at least once each semester.

5.2.3 Each Programme Board shall be responsible to one School Board as determined by the Senate.

6. Supervision of the Doctoral Research Project

6.1 On the recommendation of the Dean of School, the Research Degrees Board shall appoint at least two supervisors for each candidate, a Director of Studies and one or more Co-supervisors. In the case of a collaborative student, at least one other supervisor shall be appointed who shall be a member of the collaborating organisation. To qualify as a Director of Studies, a supervisor must normally have subject expertise at a level appropriate for research supervision and experience of supervising at least one PhD or one professional doctorate candidate from registration to successful completion. The Research Degrees Board may appoint a replacement or additional supervisor at any time if it deems this to be necessary, and shall do so if no supervisor continues to be a member of the staff of the University.

6.2 A candidate shall report on the progress of the work to the supervisor at such intervals as the supervisor may determine. The supervisor shall submit an annual report on the progress of the candidate; the report shall recommend the candidate's registration status for the next academic year.

6.3 A supervisor may require a candidate to attend a programme of lectures, seminars, colloquia or equivalent educational activities as part of the programme of study and research.

6.4 The Dean of School, on the advice of the supervisors, may recommend to the Research Degrees Board that a candidate's programme should be terminated if there is dissatisfaction with the candidate's progress, provided that the candidate has been given written notice by the Dean of School of such dissatisfaction at least three months prior to making the recommendation. The Research Degrees Board may terminate the candidate's programme, provided that, at least fourteen days before the recommendation is considered, the candidate has been informed of the recommendation and invited to state reasons in writing why the programme should not be terminated, at least four days prior to the meeting. A student may be excluded from the University for other than academic reasons in accordance with the University's Memorandum and Articles, Instrument and Articles of Government and the University Ordinances.

7. Submission of Thesis or Portfolio

7.1 A candidate shall present a thesis or a portfolio, which should form a distinct contribution to the current knowledge of the subject. The thesis should also show evidence of a systematic study of the subject, of originality shown by the exercise of independent critical power, and should be worthy of publication in complete and abridged form.

7.2 A candidate shall indicate by means of explicit references the citation of the work of others or work by himself or herself, which is not part of the submission for the Degree. Work submitted for another Degree may not comprise part of the submission for the research component. Where the candidate has submitted work forming part of a joint or group research project, he or she shall be required to satisfy the examiners that his/her share of the work is sufficient to justify the award of the Degree. In such cases, the thesis or portfolio must contain an introductory note stating the candidate's own claims as to the division of contributions to the work. A copy of such a note shall be countersigned by the co-researcher(s).

7.3 A candidate shall be required to complete an examination entry form for the research component which should be returned to the Research Office not earlier than six months nor later than two months before the thesis is presented; the proposed title of the thesis shall be entered on the form. The title of the thesis must be approved by the Research Degrees Board. No change whatever in the approved title may be made except with the consent of the Research Degrees Board.

7.4 The thesis or portfolio shall be submitted not earlier than the end of the minimum period of research nor later than the end of the candidate's period of registration as specified in Regulation 1.4. and in any event not before the candidate has passed the Extended Client Study. In exceptional circumstances, the Research Degrees Board may permit the candidate to submit the thesis or portfolio at an earlier date.

7.5 Three copies of the thesis or portfolio must be submitted to the Research Office. A candidate is advised to keep an additional copy for personal use. When a candidate is being examined on the basis of a portfolio of works, copies of the works in the form of photographs or otherwise shall be included in the bound copies.

7.6 The thesis or text of the portfolio shall be typed on A4 size paper (it is recommended that a margin of 1½ inches (4 centimetres) should be maintained on the side of the paper, which is to be bound. A list of binders is available on request from the Research Office). All pages should be numbered. A candidate may submit a thesis in loose leaf or other temporary binding. The title page shall bear the approved title, the candidate's name, the name of the University, the degree for which the candidate is registered and the year in which the thesis is presented. After the examination the thesis must be permanently bound and two copies given to the Research Office, before the degree can be awarded. The binding shall be in blue cloth and hard-backed. The degree, year and candidate's name shall appear on the spine. A summary of the work, not exceeding 300 words in length, must be included in each copy immediately after the title page. Whenever possible, subsidiary papers and other material should form part of the thesis or text of the portfolio but a candidate is at liberty to submit such material separately for consideration by the examiners. The thesis or text of the portfolio shall be written in English except when the Research Degrees Board has given permission for another language to be used owing to the nature of the subject. The summary must always be written in English.

7.7 No alterations or additions may be made to a thesis after it has been submitted except with the agreement of the examiners in accordance with Regulation 9.3.

ASSESSMENT REGULATIONS

8. Assessment Boards for the Taught Component

8.1 Programme Examinations Board

8.1.1 There shall be a Programme Examinations Board for the taught component of the programme which shall be responsible for the assessment of all modules sponsored by its Programme Board.

8.1.2 Each Programme Examinations Board shall meet following each examination period. It shall be constituted and conduct its business according to arrangements determined by Senate and set out in Annex 2 to these Regulations.

8.1.3 A candidate whose assessment performance has been, or is likely to be, impaired because of ill health or other reasons, must inform the Head of Registry in writing at the earliest opportunity, and provide documentary evidence in support. In the case of ill health this should be a medical certificate. The Head of Registry will forward such documentation to the appropriate Programme Examinations Board for consideration, and that Board may take it into account in making recommendations to the Postgraduate Awards & Progression Board.

8.1.4 A Programme Examinations Board may at its own discretion require an alternative or additional form of assessment for a particular module, e.g. a viva voce examination. An alternative form of assessment may only be approved where there are clearly defined mitigating circumstances preventing the normal assessment or a deferment, and where the proposed alternative assessment is capable of testing substantially the same learning outcomes as the validated assessment. The proposed alternative form of assessment should be referred to the Chair of Learning, Teaching & Quality Committee (or designated representative) for approval, and reported to the next meeting of the Programme Examinations Board.

8.2 Postgraduate Awards & Progression Board

8.2.1 There shall be a Postgraduate Awards & Progression Board, which shall be constituted and conduct its business according to arrangements determined by the Senate and set out in Annex 2 to these Regulations. The Chair of the Postgraduate Awards & Progression Board shall be nominated by the Senate. Every Postgraduate Programme Convener is required to be in attendance throughout every meeting of the Board.

8.2.2 The Postgraduate Awards & Progression Board shall meet at least twice per year.

8.2.3 At its meetings the Postgraduate Awards & Progression Board will receive the recommendations from the Postgraduate Programme Examinations Boards in the form of a combined credit and mark profile for each candidate, consisting of all the credits and the current marks achieved by the candidate to date. Finally, it will make recommendations to the Senate for individual awards.

8.3 Marking and Progression of Taught Modules

8.3.1 All module assessments shall consist of one final percentage mark. For category P assessment shall be on a Pass/Fail basis.

8.3.2 The passing mark at level M is 50%.

8.3.3 A fail mark at level M in the range of 40-49% may be subject to condonation at the discretion of a Programme Examinations Board. Condonation will be allowed in only one 10-, 15- or 20-credit module for a Postgraduate Diploma, and one 10-, 15-, 20- or 30-credit module for a Masters degree, and will be allowed only if the average mark achieved for all modules contributing to the award is 50% or more. A condoned 30-credit module cannot however be used by a Masters student who subsequently applies for a lower award.

8.3.4 In cases where a candidate has failed or deferred a particular assessment, the Programme Examinations' Board shall stipulate the nature and timing of the assessment and/or attendance required to pass. Such resits or deferred assessments shall normally take place at the next scheduled University examinations period. Any student who has interrupted a programme of study with resits or deferments pending, or any student who has left the University as a result of programme termination, must inform the Deputy University Secretary (Student Administration) within two weeks of the despatch of confirmed results if he/she wishes to take such assessments at the next opportunity. An interrupting student who seeks permission to take such assessments on return to the University must also inform the Deputy University Secretary (Student Administration) within the same period. Students who have been suspended must ensure that all associated arrangements for resits and deferred assessments are similarly confirmed with the Deputy University Secretary (Student Administration).

8.3.5 There will be a mark reduction on retaking the assessment of a failed module. The mark awarded, which may be used to determine eligibility for Distinction, will be the hypothetically merited mark or the mark which is half-way between that mark and the pass-mark, whichever is the lower. The procedure for applying the mark reduction to modules with multiple assessment components is explained in Annex 3 to those Regulations. Transcripts will, by means of an indicator, show that the reduced mark was achieved on resit .However, no candidate will be required by these Regulations to retake a particular failed module or its assessment. A candidate who has passed a particular module shall not be permitted to retake the assessment for that module.

8.3.6 A candidate who has failed a particular module but who has made a reasonable attempt to fulfil the assessment requirements for that module shall have the right to retake the assessment for that module on one occasion only. A candidate who fails to submit work for assessment or to attend for examination at the appointed time or who otherwise fails to make a reasonable attempt to fulfil assessment requirements shall forfeit the right to retake the assessment for that module. A retake in such cases shall be permitted only at the discretion of the relevant Programme Examinations Board.

8.3.7 Examination scripts will not be returned to students, and remain the property of the University. Other forms of assessment, including coursework, may be returned to students.

8.3.8 [Repealed by Senate on 27/02/2008 and now covered in the Code of Conduct for All Students of the University.]

8.3.9 [Repealed by Senate on 27/02/2008 and now covered in the Code of Conduct for All Students of the University.]

8.3.10 [Repealed by Senate on 27/02/2008 and now covered in the Code of Conduct for All Students of the University.]

8.3.11 [Repealed by Senate on 27/02/2008 and now covered in the Code of Conduct for All Students of the University.]

9. Examination of the Doctoral Research Project

9.1 The examination shall be conducted by at least two examiners. The examiners shall be appointed by the Research Degrees Board. No examiner shall have acted as supervisor of the candidate and at least one shall be an External Examiner who has held no appointment of the University, other than that of External Examiner, during the period in which the candidate has been registered for the Degree. If a candidate for the Degree is a member of the teaching staff of the University, there shall be at least two External Examiners, none of whom shall have held any appointment of the University, other than that of External Examiner, during the period in which the candidate has been registered for the Degree.

9.2 Each Examiner shall submit a report on the content and style of the thesis.

9.3 The candidate for the Doctoral Research Project shall be examined by oral examination. At least two examiners including one External Examiner shall be present. In addition, the candidate's current supervisors will be invited to attend if the candidate wishes. The supervisors are entitled to question the candidate. In the case of a candidate registered on a collaborative basis, the supervisor from the collaborating organisation, if unable to be present, shall send a written report on the thesis to the Examiners. The Chair of the Research Degrees Board, the Dean of Research, a Director of Studies (not connected with the case) or a member or ex-member of Research Degrees Board will act as the Examination Convener and will oversee the conduct of the examination. No persons other than the above shall be present at, or otherwise take part in the viva voce examination, except that the Dean of School or Chair of the Research Degrees Board or the Dean of Research, if not an Examiner or supervisor, may be present as an observer. The viva voce examination shall be concerned with the content of the thesis and any matters, which the examiners deem to be related thereto.

9.4 After the examination, the Examiners shall report on the viva voce examination. They shall preferably present a joint report but are at liberty to present separate ones if they so wish. They shall jointly make one of the following recommendations:

that the Degree of PsychD be awarded;
that the Degree of PsychD be awarded subject to the correction of minor errors being made to the thesis or portfolio;
that the Degree of PsychD be awarded subject to the correction of omissions of substance being made to the thesis or portfolio;
that the Degree of PsychD may not be awarded but that the candidate be permitted to submit a revised thesis or portfolio, by a specified date, with or without further research, and be examined with a further viva voce;
that the Degree of PsychD may not be awarded but that the candidate be permitted to submit a revised thesis or portfolio, by a specified date, with or without further research, and be examined without a further viva voce;
that the Degree of PsychD may not be awarded but that the Degree of MPhil be awarded, if appropriate, subject to specified minor corrections being made to the thesis or portfolio;
that the Degree of PsychD may not be awarded but that the Degree of MPhil be awarded, if appropriate, subject to the correction of omissions of substance being made to the thesis or portfolio;
that the Degree of PsychD may not be awarded but that the candidate be permitted to submit a revised thesis or portfolio, for the Degree of MPhil by a specified date, with or without further research, and be examined with a further viva voce;
that the Degree of PsychD may not be awarded but that the candidate be permitted to submit a revised thesis or portfolio, for the Degree of MPhil by a specified date, with or without further research, and be examined without a further viva voce;
that the Degree may not be awarded and with no recommendation regarding resubmission of the thesis or portfolio.

9.5 The recommendation of the examiners shall be considered by the Research Degrees Board. A recommendation to award the Degree of the appropriate professional doctorate shall only be approved following confirmation by the Programme Convener that the candidate has met all the requirements of the award. If a recommendation that the Degree be not awarded is approved, the candidate's programme shall be terminated.

9.6 A candidate may submit a revised thesis once only, on the recommendation of the Examiners and with the approval of the Research Degrees Board. The Board shall determine the date by which the revised thesis shall be submitted. If the thesis is not submitted by the specified date the candidate's registration may be deemed to have lapsed; the Board may, however, grant an extension of the time permitted. A revised thesis shall normally be examined by the same Examiners but the Board may appoint other examiners. The candidate shall be informed in writing of the reasons for the Examiners' rejection of the original thesis.

9.7 If the Examiners are unable to agree on a recommendation in accordance with Regulation 9.4, the Research Degrees Board shall appoint an additional External Examiner and shall consider the reports of all the Examiners before reaching a decision.

9.8 Matters concerning the examination of a candidate and the contents of a thesis are confidential to those taking part in the examination and appropriate officers of the University until the Senate has approved an award and the thesis is available for study in accordance with Regulation 10.1.

10. Copyright and Access to Thesis

10.1 Dissemination of knowledge is one of the objects of the University. Copies of theses, accepted for the Degree of the appropriate practitioner doctorate, are placed in the Library of the University and are available for anyone to consult. A candidate is therefore advised to mark his/her thesis as copyright. It shall be a condition of acceptance of a thesis, however, that the Director, Information Services be empowered to reproduce the thesis by photocopy or otherwise and to lend copies to those institutions or persons who, in the Librarian's opinion, require them for academic purposes. Note that doctoral students will be required to give consent for the final version of their thesis to be included on the Roehampton University Research Repository and shared via the British Library Ethos scheme by signing the statement to this effect on the Candidate’s Declaration Form at the time of submission.

10.2 If the sponsoring organisation or collaborating body considers that the thesis contains matter of a confidential nature, the author may request the University to restrict access to a thesis for a period not exceeding five years. Access to the thesis may be allowed during this period only with permission of person(s) specified by the sponsoring organisation or collaborating body. Similarly, if it is desired to seek a patent from matter in the thesis, the author may instruct the University to restrict access for a period not exceeding one year. If it is desired to extend the restriction beyond the above periods, or restrict access on other grounds, application must be made in writing to the Deputy University Secretary (Governance).

AWARD REGULATIONS

11. Award

11.1 Postgraduate Diplomas may be awarded 'with Distinction' in cases where the average of the marks achieved by the candidate for 120 credits at M level is 70% or more.

11.2 Awards of Distinction to credit transfer students will be based only on marks achieved in modules taken at the University.

11.3 For the purposes of classification and assessment for Distinction, the mark for a 20-credit module will be regarded as two marks, that for a 30-credit module as three, that for a 40-credit module as four, and pro rata.

11.4 Following the end of each academic year, all students will receive a transcript which records all modules taken (including withdrawals), all marks awarded (including fails), and, where appropriate, any award conferred. This transcript may also be purchased on request at other times in the year.

11.5 The Award shall be awarded to a successful candidate by the Senate. The date of the award shall be the date on which the Senate approves the award.

11.6 No candidate shall be entitled to receive an award unless all fees for tuition and residence and any other sums due to the University have been paid, and the rightful property of the University returned.

11.7 Degrees shall be conferred formally at a Congregation held for the purpose. The names of candidates who have been awarded degrees shall be published by the University.

11.8 After the formal conferment each graduate shall be given a Degree Certificate. The certificate shall either be handed to the graduate or sent through the ordinary post to his/her address as listed in the University's records. A replacement Certificate can be issued only on receipt of a written request from the graduate and on payment of the appropriate fee.

APPEAL REGULATIONS

12. Grounds and Procedures for Appeal

12.1 A candidate who believes that he/she has been incorrectly marked in a particular module, or incorrectly failed, or incorrectly programme-terminated has in certain circumstances the right of appeal. An appeal must be about an academic decision. Pursuance of other possible grievances should follow the complaints procedure, on which informal advice may be sought in the first instance from the Deputy University Secretary (Governance).

ANNEX B (to PART FOUR)

Professional Doctorate Regulations: Doctor of Psychology (PsychD) in Forensic Psychology [Course Code 81RS004]

1. Application and Registration Parts 1 & 2

1.1 Applications to the PsychD Forensic Psychology programme are only considered from those who are already Chartered Forensic Psychologists. Applicants will usually hold an MSc in Forensic Psychology and additional research experience associated with two years subsequent professional practice leading to Chartership. Transfer from a programme of study and research leading to the degree of Master of Philosophy to that leading to the PsychD Forensic Psychology is permitted in accordance with Regulation 3.5 below.

1.2 An applicant may not be admitted to and Registered Part 1 for a programme of study and research leading to the degree of Master of Philosophy or PsychD Forensic Psychology unless he or she has first been accepted by the appropriate Dean of the School in which he or she proposes to study.

1.3 Once Registered Part 1 an applicant is required to produce a formal research proposal which should be approved by the University's Research Board within the first nine months (part-time) of their programme in order to proceed to Registration Part 2. The Registration Part 2 of an applicant for the degree of Master of Philosophy or PsychD Forensic Psychology may be subject to conditions specified by the Research Degrees Board.

1.4 An applicant may be required to satisfy the Research Degrees Board of an ability to understand and communicate in both written and spoken English that is adequate for the purpose of pursuing the programme of study and research.

1.5 Before approving an application for Registration Part 2, the Research Degrees Board shall be satisfied that suitable facilities are readily available to the candidate, as regards:

the working environment, both human and physical;
arrangements for satisfactory supervision (see Regulation 3.1);
training in research methods;
provision for attendance at advanced modules, where appropriate.

and that the needs of the programme of study and research can be met as regards:

accommodation;
equipment;
reasonable access to suitable library, computing and audio-visual facilities as appropriate.

1.6 A candidate for the degree of Master of Philosophy or PsychD Forensic Psychology must Register Part 2 with the University and undertake to comply with the Regulations of the University. Registration Part 2 shall normally be backdated to the date that Registration Part 1 first commenced.

1.7 A candidate must re-register by the beginning of the autumn semester or term in each year that the programme of study is pursued. The registration of a candidate who fails to re-register by the end of December may be deemed to have lapsed. No student is entitled to register or re-register unless the prescribed fees for the academic year have been paid.

2. Mode and Terms of Study

2.1 The programme of study is part-time only.

2.2 A programme of study and research carried out on a collaborative basis shall be subject to an agreement between the University and the collaborating organisation:

that the research is part of the work the candidate is carrying out at the organisation and that the candidate will normally be permitted to conduct his or her research for a substantial part of his or her time for at least the minimum part-time period of registration for the degree as specified in Regulation 2.4;
that a suitable Co-Supervisor from the collaborating organisation can be appointed;
that the candidate will be released from other duties for visits to the University as necessary and also for a period at the end of his or her research in order to prepare his or her thesis.

2.3 A candidate may pursue part of the programme of study and research outside the United Kingdom, only if permitted to do so by the Research Degrees Board.

2.4 The minimum period of part-time study and research shall be thirty months for PsychD Forensic Psychology candidates.

2.5 Subject to the provisions of Regulation 2.6, the maximum period of study and research for a candidate who has pursued at least the minimum period in accordance with Regulation 2.4, on a part-time basis shall be forty-eight months for the Degree of Master of Philosophy and sixty months for the PsychD Forensic Psychology.

2.6 A candidate may apply to the Research Degrees Board for an extension of the maximum period of study and research. The Board may extend the maximum period of study and research by not more than twelve months at any one time. The registration of a candidate for whom the maximum period of registration has ended, and for whom no further extension has been granted, shall have lapsed.

2.8 The Research Degrees Board may permit a candidate who has started a programme of study and research at another university or an approved institution of higher education to complete it as a registered candidate, subject to the provisions of Regulations 2.5 and 4.3 The Board shall specify the minimum and maximum periods of study and research in each case.

2.9 At the request of a candidate and with the agreement of the Dean of School, the Research Degrees Board may temporarily suspend the registration of the candidate for a period not exceeding twelve months. In exceptional circumstances such suspension of registration may be renewed. Suspension of registration will not normally be permitted in the case of a candidate registered on writing-up status under the provisions of Regulation 3.6.

3. Supervision

3.1 On the recommendation of the Dean of School, the Research Degrees Board shall approve the appointment of at least two supervisors for each candidate, a Director of Studies and one or more Co-Supervisors. In the case of a collaborative student, at least one other Co-Supervisor shall be appointed who shall be a member of the collaborating organisation. To qualify as a Director of Studies, a supervisor must normally have subject expertise at a level appropriate for research supervision and experience of supervising at least one at least one PhD or one Professional Doctorate candidate from registration to successful completion. The Research Degrees Board may recommend the appointment of a replacement or additional supervisor at any time if it deems this to be necessary, and shall do so if no supervisor continues to be a member of the staff of the University.

3.2 A candidate shall report on the progress of the work to the supervisors at such intervals as the supervisors may determine. The supervisors shall complete an annual report on the progress of the candidate; the annual report shall recommend the candidate's registration status for the next academic year.

3.3 A supervisor may require a candidate to attend a programme of lectures, seminars, colloquia or equivalent educational activities as part of the programme of study and research, and should indicate this through the annual reporting process.

3.4 The Dean of School, on the advice of the supervisors, may recommend to the Research Degrees Board that a candidate's course should be terminated if there is dissatisfaction with the candidate's progress, provided that the candidate has been given written notice by the Dean of School of such dissatisfaction at least three months prior to making the recommendation. The Research Degrees Board may terminate the candidate's course, provided that, at least fourteen days before the recommendation is considered, the candidate has been informed of the recommendation and invited to state reasons in writing why the course should not be terminated, at least four days prior to the meeting. A student may be excluded from the University for other than academic reasons in accordance with the Instrument and Articles of Government and the University Ordinances.

3.5 The Research Degrees Board may approve the transfer of registration from that for the Degree of Master of Philosophy to that for the PsychD Forensic Psychology. Such a transfer should normally be made between ten and thirty-six months after registration. The transfer shall be retrospective to the date of initial registration. A candidate wishing to transfer shall apply through his or her supervisors and shall be required to submit to a transfer committee a report of his or her work to date and future plans. The supervisors shall arrange a meeting to consider the transfer application, following which, and in consultation with the supervisors, the Dean of School shall recommend to the Research Degrees Board:

that the transfer should be permitted, or
that the transfer should not be permitted but that the candidate be invited to reapply for transfer within a prescribed timescale, or
that the transfer should not be permitted.

The Dean of School may require other evidence of fitness to transfer before making the recommendation.

3.6 A candidate may apply to register as a "writing-up student" for 12 months while completing his/her thesis or portfolio. Writing-up status may be granted provided that:

the candidate has completed at least 48 months part-time study;
the transfer is approved by the supervisors and Dean of School.

4. Submission of Thesis or Portfolio

4.1 A candidate shall present a thesis or a portfolio, which:

for the Degree of Master of Philosophy, should embody the results of a well designed research programme or consist of an ordered and critical exposition of existing knowledge in a well defined field;
for the PsychD Forensic Psychology, should form a distinct contribution to the current knowledge of the subject. The thesis or portfolio should also show evidence of a systematic study of the subject, of originality shown by the exercise of independent critical power, and should be worthy of publication in complete or abridged form.

4.2 A candidate for either Degree, if appropriate to the field they are researching may submit a portfolio of original works that he or she has undertaken while registered for the Degree in lieu of a thesis (normally, the portfolio shall comprise a body of original works such as musical compositions and/or recordings, paintings, sculpture, printworks, designs or works of performance (dance, music, etc.). The portfolio ideally should include documentation in appropriate form such as photographs or recordings). The portfolio may be presented for examination in the form of an exhibition or live performance. The works shall be accompanied by notes on each item in the portfolio and either an extended analysis of one item or a dissertation on a related theme. The structure of the portfolio shall be approved by the Research Degrees Board before the candidate first registers for the Degree. The Board may modify the agreed structure at any time on the application of the candidate.

4.3 A candidate shall indicate by means of explicit references the citation of the work of others or work by himself or herself which is not part of the submission for the Degree. Work submitted for another Degree may not comprise part of the submission for the Degree of Master of Philosophy or PsychD Forensic Psychology. Where the candidate has submitted work forming part of a joint or group research project, he or she shall be required to satisfy the examiners that his/her share of the work is sufficient to justify the award of the Degree. In such cases, the thesis or portfolio must contain an introductory note stating the candidate's own claims as to the division of contributions to the work. A copy of such a note shall be countersigned by the co-researcher(s).

4.4 A candidate shall be required to complete an examination entry form which should be returned to the Research Office not earlier than six months nor later than two months before the thesis or portfolio is presented; the proposed title of the thesis or portfolio shall be entered on the form. The title of the thesis or portfolio must be approved by the Research Degrees Board. No changes to the approved title may be made except with the consent of the Research Degrees Board.

4.5 The thesis or portfolio shall be submitted not earlier than the end of the minimum period of research nor later than the end of the candidate's period of registration as specified in Regulations 2.4 and 2.5. In exceptional circumstances, the Research Degrees Board may permit the candidate to submit the thesis or portfolio at an earlier date.

4.6 Three copies of the thesis or portfolio must be submitted to the Research Office. A candidate is advised to keep an additional copy for personal use. When a candidate is being examined on the basis of a portfolio of works, copies of the works in the form of photographs or otherwise shall be included in the bound copies.

4.7 The thesis or text of the portfolio shall be typed on A4 size paper (it is recommended that a margin of 1½ inches (4 centimetres) should be maintained on the side of the paper which is to be bound. A list of binders is available on request from the Research Office). All pages should be numbered. A candidate may submit a thesis in loose leaf or other temporary binding. The title page shall bear the approved title, the candidate's name, the name of the University, the degree for which the candidate is registered and the year in which the thesis or portfolio is presented. After the examination the thesis must be permanently bound and two copies given to the Research Office, before the degree can be awarded. The binding shall be in blue cloth and hard-backed. The degree, year and candidate's name shall appear on the spine. A summary of the work, not exceeding 300 words in length, must be included in each copy immediately after the title page. Whenever possible, subsidiary papers and other material should form part of the thesis or text of the portfolio but a candidate is at liberty to submit such material separately for consideration by the examiners. The thesis or text of the portfolio shall be written in English except when the Research Degrees Board has given permission for another language to be used owing to the nature of the subject. The summary must always be written in English.

4.8 No alterations or additions may be made to a thesis or portfolio after it has been submitted except with the agreement of the examiners in accordance with Regulation 5.4.

ASSESSMENT REGULATIONS

5. Examination

5.1 The examination shall be conducted by at least two examiners. The examiners shall be appointed by the Research Degrees Board. No examiner shall have acted as supervisor of the candidate and at least one shall be an external examiner. If the candidate is a member of the teaching staff of the University, there shall be at least two External Examiners. At least one External Examiner shall not have held any appointment of the University, other than that of External Examiner, during the period in which the candidate has been registered for the Degree, nor had any supervisory relationship with the candidate.

5.2 Each Examiner shall submit a report on the content and style of the thesis or portfolio.

5.3 The candidate shall be examined viva voce. At least two examiners including one External Examiner shall be present. In addition, the candidate's current supervisors will be invited to attend if the candidate wishes. The supervisors are entitled to question the candidate. In the case of a candidate registered on a collaborative basis, the supervisor from the collaborating organisation, if unable to be present, shall send a written report on the thesis or portfolio to the examiners. The Chair of the Research Degrees Board, the Dean of Research, a Director of Studies (not connected with the case) or a member or ex-member of Research Degrees Board will act as the Examination Convener and will oversee the conduct of the examination. No persons other than the above shall be present at, or otherwise take part in the viva voce examination, except that the Dean of School or Chair of the Research Degrees Board or the Dean of Research, if not an examiner or supervisor, may be present as an observer. The viva voce examination shall be concerned with the content of the thesis or portfolio and any matters which the examiners deem to be related thereto.

5.4 After the examination, the examiners shall report on the viva voce examination. They shall preferably present a joint report but are at liberty to present separate ones if they so wish. They shall jointly make one of the following recommendations:

that the Degree of PsychD be awarded;
that the Degree of PsychD be awarded subject to the correction of minor errors being made to the thesis or portfolio;
that the Degree of PsychD be awarded subject to the correction of omissions of substance being made to the thesis or portfolio;
that the Degree of PsychD may not be awarded but that the candidate be permitted to submit a revised thesis or portfolio, by a specified date, with or without further research, and be examined with a further viva voce;
that the Degree of PsychD may not be awarded but that the candidate be permitted to submit a revised thesis or portfolio, by a specified date, with or without further research, and be examined without a further viva voce;
that the Degree of PsychD may not be awarded but that the Degree of MPhil be awarded, if appropriate, subject to specified minor corrections being made to the thesis or portfolio;
that the Degree of PsychD may not be awarded but that the Degree of MPhil be awarded, if appropriate, subject to the correction of omissions of substance being made to the thesis or portfolio;
that the Degree of PsychD may not be awarded but that the candidate be permitted to submit a revised thesis or portfolio, for the Degree of MPhil by a specified date, with or without further research, and be examined with a further viva voce;
that the Degree of PsychD may not be awarded but that the candidate be permitted to submit a revised thesis or portfolio, for the Degree of MPhil by a specified date, with or without further research, and be examined without a further viva voce;
that the Degree may not be awarded and with no recommendation regarding resubmission of the thesis or portfolio.

5.5 The recommendation of the examiners shall be considered by the Research Degrees Board. A recommendation to award the Degree of Master of Philosophy or PsychD, if approved, shall then be considered by the Senate. If a recommendation that the Degree be not awarded is approved, the candidate's programme shall be terminated.

5.6 A candidate may submit a revised thesis or portfolio once only, on the recommendation of the examiners and with the approval of the Research Degrees Board. The Board shall determine the date by which the revised thesis or portfolio shall be submitted. If the thesis is not submitted by the specified date the candidate's registration may be deemed to have lapsed; the Board may, however, grant an extension of the time permitted. A revised thesis or portfolio shall normally be examined by the same examiners but the Board may appoint other examiners. The candidate shall be informed in writing of the reasons for the examiners' rejection of the original thesis or portfolio.

5.7 If the examiners are unable to agree on a recommendation in accordance with Regulation 5.4, the Research Degrees Board shall appoint an additional External Examiner and shall consider the reports of all the examiners before reaching a decision.

5.8 Matters concerning the examination of a candidate and the contents of a thesis or portfolio are confidential to those taking part in the examination and appropriate officers of the University until the Senate has approved an award and the thesis or portfolio is available for study in accordance with Regulation 6.1.

6. Copyright and Access to Thesis

6.1 Dissemination of knowledge is one of the objects of the University. Copies of theses or portfolios, accepted for the Degree of Master of Philosophy or Doctor of Philosophy, are placed in the Library of the University and are available for anyone to consult. A candidate is therefore advised to mark his/her thesis or portfolio as copyright. It shall be a condition of acceptance of a thesis or portfolio, however, that the Director, Information Services be empowered to reproduce the thesis or portfolio by photocopy or otherwise and to lend copies to those institutions or persons who, in the Librarian's opinion, require them for academic purposes. Note that doctoral students will be required to give consent for the final version of their thesis to be included on the Roehampton University Research Repository and shared via the British Library Ethos scheme by signing the statement to this effect on the Candidate’s Declaration Form at the time of submission.

6.2 If the sponsoring organisation or collaborating body considers that the thesis or portfolio contains matter of a confidential nature, the author may request the University to restrict access to a thesis or portfolio for a period not exceeding five years. Access to the thesis may be allowed during this period only with permission of person(s) specified by the sponsoring organisation or collaborating body. Similarly, if it is desired to seek a patent from matter in the thesis or portfolio, the author may instruct the University to restrict access for a period not exceeding one year. If it is desired to extend the restriction beyond the above periods, or restrict access on other grounds, application must be made in writing to the Deputy University Secretary (Governance).

AWARD REGULATIONS

7. Award

7.1 The Degree shall be awarded to a successful candidate by the Senate. The date of the award shall be the date on which the Senate approves the award.

7.2 No candidate shall be entitled to the award of a Degree unless all fees for tuition and residence and any other sums due to the University have been paid, and the rightful property of the University returned.

7.3 Degrees shall be conferred formally at a Congregation held for the purpose. The names of candidates who have been awarded degrees shall be published by the University.

7.4 After the formal conferment each graduate shall be given a Degree Certificate. The certificate shall either be handed to the graduate or sent through the ordinary post to his/her address as listed in the University's records. A replacement Certificate can be issued only on receipt of a written request from the graduate and on payment of the appropriate fee.

APPEAL REGULATIONS

8. Grounds and Procedures for Appeal

8.1 A candidate may, in certain circumstances, appeal against an academic decision of the Research Degrees Board. Pursuance of other possible grievances should follow the complaints procedure, on which informal advice may be sought in the first instance from the Deputy University Secretary (Governance).

8.2 An appeal must state the ground on which it is presented. The only legitimate grounds for appeal shall be one or more of the following:

that the decision of the Board has not been arrived at in accordance with the Regulations;
that there have been circumstances which affected the student's performance which he/she could not or did not, for valid reasons, divulge;
that the student had demonstrable reason to believe that one or more examiners or members of the Board was prejudiced or unreasonably biased against the student.

8.3 Appeals will not be accepted against the academic or professional judgements of examiners or the Board, nor will claims for mitigation on the grounds of ill-health or distress be allowed where there is no independent, contemporaneous medical evidence.

8.4 A candidate wishing to appeal must give notice in writing to the Deputy University Secretary (Governance) as soon as possible, and not later than two weeks after the results of the examination have been communicated to him/her. However, appeals received for good reason outside this time limit may be considered, up to a maximum of three months.

8.5 A decision on the appeal will be made as speedily as is consistent with the complexity of the issue and the availability of relevant staff to comment. It is normal for the procedure from appeal to decision to take no longer than two months.

8.6 Appeals are treated (i) in accordance with the University's Equal Opportunities Policy, and (ii) with due regard to confidentiality, so that consideration is restricted to a small number of staff. An intending appellant is encouraged to seek informal advice from the Deputy University Secretary (Governance) or from the Students' Union before lodging a formal appeal.

8.7 On the receipt of an appeal, the Deputy University Secretary (Governance) shall investigate the claim. He/she will ask the Dean of Research to consult with any other member of staff involved in the issue, including, where appropriate, External Examiners, and submit a full and formal report. This report together with any other information or evidence will be sent to the Chair of Research Degrees Board who shall make a recommendation to the Deputy Vice-Chancellor. The Deputy Vice-Chancellor shall review the case and shall have the authority on behalf of the Senate to allow or disallow the appeal and authorise appropriate remedial action if necessary.

8.8 If the matter is not resolved by action under 8.7, but if a prima facie case for appeal has nevertheless been established, an Appeal Board shall be established by the Vice-Chancellor. However, applications which are considered to be vexatious or frivolous will not proceed to this stage, and reasons will be given to the student in writing as to why the University considers further consideration an abuse of process. The Appeal Board shall comprise:

The Vice-Chancellor or her/his nominee (Chair)
One Dean not connected with the case
Two Directors of Studies not connected with the case
One student nominated by the Students' Union
The Deputy University Secretary (Governance) [in attendance].

8.9 An appellant has the right to appear before the Appeal Board hearing and to be accompanied by a friend, of whose identity the University must be notified in advance. The Board will not allow a proxy to represent the appellant. The Appeal Board shall have authority to determine the case put to it. It shall report its decision to the Senate, and the Vice-Chancellor shall have authority on behalf of the Senate to take appropriate remedial action if necessary.

(2a) Professional Doctorate Regulations: Doctor of Education (EdD) for Students who Registered prior to January 2006

50. Introduction

Note: Professional doctorate programmes are hybrid programmes consisting of a minor taught component and a major research component. The University has separate quality assurance procedures and regulations relating to taught degrees and research degrees. Professional doctorate awards shall adhere to both taught degree and research degree quality assurance procedures and regulations as explained below.

50.1 This programme is approved and delivered by the School of Initial Teacher Education (Roehampton University), the Department of Educational Studies (School of Arts) (University of Surrey) and the School of Education (Kingston University). These regulations represent a single, integrated set, which incorporate both general and specific programme regulations approved by the three Universities.

50.2 The aims of the programme and the learning outcomes as approved by the Universities are set out in the programme handbook and in the programme specification.

Structure

50.3 The EdD shall be a credit rated award with a volume of 360 credits at D level. The programme of study leading to the award shall consist of taught courses and a research thesis. The learning outcomes of the EdD award shall be at Doctoral level and consistent with the Higher Education Quality Framework.

50.4 One hundred and forty credits (140 credits at D level) shall consist of taught modules of the core programme and one of the two pathways. These shall be called the taught element.

50.5 The remainder of the programme shall be designated the research component and shall comprise 220 credits at D level. This will be an original piece of research reported in a thesis, portfolio, creative work or mixed-mode presentation, which will be examined viva voce. The length of the document will be specified in the Programme Regulations.

50.6 The maximum period of study shall be seventy-two months.

50.7 The administration and regulation of the degree will be carried out by the Programme Directors’ Group (PDG) on behalf of the three institutions. Each Programme Director (PD) will report as required by their respective Dean of School.

50.8 Management and assessment shall be carried out by a Joint Programme Board (chaired by the Chair of the PDG) and a Joint Programme Examinations Board (chaired by one of the Deans of School).

50.9 The programme shall appoint (by the University to which the Chair of PDG belongs) External Examiner(s) as required for the taught modules on the programme. The Examiner(s) shall be separate from those appointed for the research projects.

50.10 The terminology used in these regulations is that of Roehampton. Definitions of the terms are as follows:

Programme Director
A Programme Director is responsible for the day-to-day management, administration, organisation and development and teaching effectiveness of the programme and for quality assurance procedures within their University.

Programme Directors Group
The committee consisting of the three programme directors. The Chair shall rotate every two years.

Programme
The group of modules which leads to the award.

Joint Programme Board
The Joint Programme Board determines programme policy in respect to the overall management, administration and co-ordination of the programme.

Joint Programme Examination Board
The Joint Programme Examination Board is responsible for the assessment of students and for recommending students for academic awards.

Research Project
That piece of work that makes up the thesis, and may consist of a written thesis, a portfolio or multi-media presentation or other format as approved by the Programme Board.

University
When the regulations refer to “their University”, the meaning is “the University at which that student is registered”.

Joint Institutional Group
The body consisting of the Programme Directors plus the three Deans of School, which will consider budgetary and personnel matters and consider the overall direction of the programme.

50.11 The PDG shall represent the interests of the three institutions, and each PD is responsible for keeping relevant persons and committees within their institutions informed as necessary and required.

ADMINISTRATIVE REGULATIONS

51. Application and Registration

51.1 General

51.1.1 The normal entry requirements are a Master’s degree (of 180 level credits) in Education, or a discipline allied to Education, or an MRes, MSc (Research) in which the focus is Education, or equivalent of a UK university or of a University outside the UK which is recognised for this purpose, and to be in, and to have completed, at least two years of relevant professional employment. An applicant who is not a graduate may be admitted provided he or she holds professional or other qualifications approved for this purpose. An applicant will register for the whole programme, and will submit an outline research proposal as part of the application.

51.1.2 An applicant may be required to satisfy the Universities of an ability to understand and communicate in both written and spoken English that is adequate for the purpose of pursuing the programme of study and research. This will be IELTS 7.0 or equivalent. The PD may require further attendance at English classes as a requirement of registration.

51.1.3 It is the responsibility of each student to ensure that his/her registered programme is in accordance with these Regulations.

51.1.4 Students will be required to register for a complete programme to the end of the academic year, and thereafter register annually at a specified time for a complete academic year.

52. Mode and Terms of Study

52.1 Students will be part-time. They may interrupt their studies at any time without adverse effect on the grade or credit-value of any completed assessments. The programme of study may be pursued in collaboration with any school or other institution having suitable facilities for carrying out research.

52.2 A proposed 'Interruption of Study' must be formally approved by the Chair of the PDG and may not last for more than one year. Absences in excess of this amount will lead to the termination of programme. If the student is likely to exceed the maximum period of registration, then the relevant institution must approve any extension.

52.3 Research Project

40.3.1 A candidate may pursue part of the work for the research project outside the United Kingdom, only if permitted to do so by the Programme Board.

50.3.2 A candidate may apply to their University for an extension of the maximum period of study for the programme. The University may extend the maximum period of study by not more than twelve months at any one time. The registration of a candidate for whom the maximum period of registration has ended, and for whom no further extension has been granted, shall be terminated.

52.3.3 A candidate may not, without express permission of their University, simultaneously register for another award of the University, or of any other university or institution except that, if he or she has completed a programme of study for another award but the award has not been made, he or she may register provisionally for a period not exceeding three months.

53. Credit Accumulation and Transfer

53.1 Credit transfer is not normally appropriate for this programme. Any requests for APL/AP(E)L will be considered by the PDG on a case-by-case basis.

54. Programme Management

54.1 Institutional

54.1.1 Individual Academic Standards Committees or equivalent are directly responsible to their Senate or equivalent for the overall management and monitoring of all taught and research programmes and for all matters related to credit accumulation, transfer and exemption. Each PD is responsible for keeping such committees informed of matters relating to the EdD.

54.2 Joint Programme Boards

54.2.1 The programme shall be managed by a Joint Programme Board. The Board comprises all those lecturing or supervising on the programme, together with the relevant Deans of School (or their nominated alternate) and at least two students representing those currently on the Programme. It will be chaired by the Chair of the PDG.

54.2.2 The Joint Programme Board shall meet at least once each semester.

54.2.3 The Joint Programme Board shall be responsible to the Joint Institutional Group (JIG) and then to individual Senates or equivalent.

55. Supervision of the Research Project

55.1 With the approval of the appropriate Dean of School, the Programme Board shall appoint a principal supervisor for each candidate, and may appoint one or more Co-supervisors. A principal supervisor must normally have subject expertise at a level appropriate for research supervision and experience of supervising at least one PhD or one Professional Doctorate candidate from registration to successful completion. The Programme Board may appoint a replacement or additional supervisor at any time if it deems this to be necessary, and shall do so if no supervisor continues to be a member of the staff of one of the Universities.

55.2 A candidate shall report on the progress of the work to the supervisor(s) at such intervals as the supervisor(s) may determine. The supervisor(s) shall send an annual report on the progress of the candidate to the Programme Board.

55.3 A supervisor may require a candidate to attend a programme of lectures, seminars, colloquia or equivalent educational activities as part of the programme of study and research.

55.4 The Programme Board, on the advice of the principal supervisor, may recommend to the appropriate University that a candidate's programme should be terminated if there is dissatisfaction with the candidate's progress, provided that the candidate has been given written notice by the Chair of the Programme Board of such dissatisfaction at least three months prior to making the recommendation. The Programme Board may terminate the candidate's programme, provided that, at least fourteen days before the recommendation is considered, the candidate has been informed of the recommendation and invited to state reasons in writing why the programme should not be terminated, at least four days prior to the meeting. A student may be excluded from the University for other than academic reasons in accordance with the Ordinances, regulations or rules as appropriate of their University.

55.5 A candidate may apply to register as a "continuing student" while completing his/her project. Continuing status may be granted provided that:

the candidate has completed at least four years part-time study;
the transfer is approved by the supervisors and Dean of School;
he or she is making use only of the University's general facilities and is no longer deemed to be using departmental or other special or computing facilities.

56. Submission of the Research Project

56.1 A candidate shall present their research project, which should form a distinct contribution to the current knowledge of the subject. The project should also show evidence of a systematic study of the subject, of originality shown by the exercise of independent critical power, and should be worthy of publication in complete and abridged form.

56.2 A candidate shall indicate by means of explicit references the citation of the work of others or work by him or herself, which is not part of the submission for the Degree. Work submitted for another Degree may not comprise part of the submission for the research component.

56.3 A candidate shall be required to complete an examination entry form for the research component which should be returned to the Administrative Coordinator not earlier than six months nor later than two months before the project is presented; the proposed title of the project shall be entered on the form. The Programme Board must approve the title of the project. No change whatever in the approved title may be made except with the consent of the Programme Board.

56.4 Three copies of the project must be submitted to the Administrative Office. A candidate is advised to keep an additional copy for personal use. When a candidate is being examined on the basis of a portfolio of works, copies of the works in the form of photographs or otherwise shall be included in the bound copies.

56.5 The project shall be submitted in the format required by their University.

56.6 No alterations or additions may be made to a project after it has been submitted except with the agreement of the examiners in accordance with Regulation 58.4.

ASSESSMENT REGULATIONS

57. Assessment Boards for the Taught Modules

57.1 Programme Examinations Board

57.1.1 The Programme Board, together with one or more external examiner(s), but excluding the student representatives, shall comprise a Programme Examinations Board. It shall be chaired in all cases by one of the Deans of School.

57.1.2 The Programme Examinations Board shall meet as required, but at least once per year.
At its meetings, each Programme Examinations Board will:

approve the results of all module assessments;
determine in respect of each candidate a 'pass'/'fail'/'terminate' recommendation in respect of compulsory programme requirements.

57.1.3 A candidate whose assessment performance has been, or is likely to be, impaired because of ill health or other reasons, must inform the Administrative Office in writing at the earliest opportunity, and provide documentary evidence in support. In the case of ill health this should be a medical certificate. The Administrative Office will forward such documentation to the Programme Examinations Board for consideration, and that Board may take it into account in its decisions.

57.1.4 A Programme Examinations Board may at its own discretion require an alternative or additional form of assessment for a particular module, e.g. a viva voce. An alternative form of assessment may only be approved where there are clearly defined extenuating circumstances preventing the normal assessment or a deferment, and where the proposed alternative assessment is capable of testing substantially the same learning outcomes as the validated assessment.

57.2 Grading and Progression of Taught Modules

57.2.1 All module assessment shall be on a pass/fail basis. There will be no compensation or condonation. All assessment shall be double marked internally.

57.2.2 In cases where a candidate has failed or deferred a particular assessment, the Programme Examinations Board shall stipulate the nature and timing of the assessment and/or attendance required to pass.

57.2.3 All work must be submitted by the due date. If this is not possible, the student must seek deferment or an extension from the Chair of the PDG before the due date.

57.2.4 The first year modules are pre-requisites for the second year modules. However, in the case of a student being required to resit a year one module, he/she may start the year 2 modules pending the results of the resit.

57.2.5 A candidate who has failed a maximum of two modules but who has made a reasonable attempt to fulfil the assessment requirements for those modules may be offered the opportunity to be reassessed in those modules normally on one occasion only. Exceptionally, at the discretion of the Joint Programme Examinations Board, the student may be allowed one only further re-submission in those modules in Year 1. A candidate who fails to submit work for assessment, without good reason, or who otherwise fails to make a reasonable attempt to fulfil assessment requirements shall have their programme terminated.

57.2.6 A student may not have any outstanding assessment at the time when they commence the Preparation and Presentation of the Research Proposal module. This module will be assessed on a Pass/Fail basis. The student must pass both the written submission and the presentation. The presentation shall be to an invited audience which should include the internal examiners. A student will be permitted to be reassessed once only. The External Examiner(s) will moderate a sample of the presentations.

57.2.7 [Repealed by Senate on 27/02/2008 and now covered in the Code of Conduct for All Students of the University.]

57.2.8 [Repealed by Senate on 27/02/2008 and now covered in the Code of Conduct for All Students of the University.]

57.2.9 [Repealed by Senate on 27/02/2008 and now covered in the Code of Conduct for All Students of the University.]

58. Examination of the Research Project

58.1 The examination for the research project shall be conducted by at least two examiners. No examiner shall have acted as supervisor of the candidate and at least one shall be an external examiner, who shall be external to the three Universities. If a candidate is a member of the teaching staff of the University, there shall be at least two External Examiners. An External Examiner shall not have held any appointment of the Universities, other than that of External Examiner, during the period in which the candidate has been registered for the Degree, nor had any supervisory relationship with the candidate.

58.2 Each Examiner shall submit a report on the content and style of the thesis, portfolio, creative work or mixed-mode presentation (hereinafter ‘the document’).

58.3 The candidate for the research component shall be examined viva voce. The examination shall be chaired by a suitable academic from one of institutions other that that at which the candidate is registered. At least two examiners including one External Examiner shall be present. In addition, the candidate's principal supervisor should normally be present. No persons other than the above shall be present at, or otherwise take part in the viva voce examination, except that the Dean of School and /or Chair of the PDG, if not an examiner or supervisor, may be present as an observer. The viva voce examination shall be concerned with the content of the document and any matters, which the examiners deem to be related thereto.

58.4 After the examination, the examiners shall report on the viva voce examination. They shall preferably present a joint report but are at liberty to present separate ones if they so wish. They shall jointly make one of the following recommendations:

that the Degree be awarded;
that the Degree be awarded and that minor specified corrections may be made to the copies of the thesis;
that the Degree be not awarded but that the candidate be permitted to submit a revised thesis , by a specified date, with or without further research, and be examined with or without a further viva voce;
that the Degree be not awarded and with no recommendation regarding resubmission of the thesis, portfolio, creative work or mixed-mode presentation.

Any minor corrections permitted or required in the document shall be completed within 40 days of the viva voce examination unless the appropriate body allows a longer time. The project shall be permanently bound within the same time limit, if it was not bound when examined. One of the examiners shall certify that any minor corrections have been carried out satisfactorily.

58.5 The recommendation of the examiners shall be considered by the appropriate body of the University at which the student is registered . If a recommendation that the Degree be not awarded is approved, the candidate's programme shall be terminated.

58.6 A candidate may submit a revised document once only, on the recommendation of the examiners and with the approval of the appropriate body. The body shall determine the date by which the revised thesis shall be submitted. If the thesis is not submitted by the specified date the candidate's registration may be deemed to have lapsed; the body may, however, grant an extension of the time permitted. The same examiners shall normally examine a revised project but the Board may appoint other examiners. The candidate shall be informed in writing of the reasons for the examiners' rejection of the original thesis.

58.7 If the examiners are unable to agree on a recommendation in accordance with Regulation 46.4, the appropriate body shall appoint an additional External Examiner and shall consider the reports of all the examiners before reaching a decision.

58.8 Matters concerning the examination of a candidate and the contents of the document are confidential to those taking part in the examination and appropriate officers of the Universities, until the Universities have approved an award and the document is available for study in accordance with Regulation 59.1.

59. Copyright and Access to the Research Project

59.1 Dissemination of knowledge is one of the objects of a University. Copies of projects, accepted for the Degree of the Doctor of Education, are placed in the Library of the University at which the student is registered and are available for anyone to consult. A candidate is therefore advised to mark his/her project as copyright. It shall be a condition of acceptance of a project, however, that the University be empowered to reproduce the project by photocopy or otherwise and to lend copies to those institutions or persons who, in the Director, Information Services' opinion, require them for academic purposes. Note that doctoral students will be required to give consent for their thesis to be listed with the British Library by completing the British Library Doctoral Thesis Agreement Form at the time of submission. If a candidate completes a prescribed form, the British Library will make a payment in respect of copies supplied in certain circumstances.

59.2 If the sponsoring organisation or collaborating body considers that the document contains matter of a confidential nature, the author may request the University to restrict access to a thesis for a period not exceeding five years. Access to the document may be allowed during this period only with permission of person(s) specified by the sponsoring organisation or collaborating body. Similarly, if it is desired to seek a patent from matter in the document, the author may instruct the University to restrict access for a period not exceeding one year. If it is desired to extend the restriction beyond the above periods, or restrict access on other grounds, application must be made in writing to the appropriate University.

AWARD REGULATIONS

60. Award

60.1 The degree shall be a joint degree of the University of Surrey and the University of Kingston.

60.2 The Award shall be awarded to a successful candidate by the Universities. The date of the award shall be the date on which all three approve the award.

60.3 No candidate shall be entitled to the award of a degree unless all fees for tuition and residence and any other sums due to the Universities have been paid, and the rightful property of the Universities returned.

60.4 Degrees shall be conferred by the normal procedure for a Doctoral degree at the University at which they are registered. The names of candidates who have been awarded degrees shall be published by the Universities.

60.5 After the formal conferment each graduate shall be given a Degree Certificate. The certificate shall either be handed to the graduate or sent through the ordinary post to his/her address as listed in the Universities' records. A replacement Certificate can be issued only on receipt of a written request from the graduate and on payment of the appropriate fee.

61. Grievances and Complaints

61.1 If a student has a complaint relating to the delivery of the programme or learner-support facilities provided by the Departments concerned, he/she should direct that complaint in the first instance to his/her personal tutor or directly to the Programme Director or Local Programme Coordinator. If the student is not satisfied that the issue has been addressed satisfactorily, he/she may arrange through the elected student representative(s) for the issue to be discussed at a meeting of the Programme Board.

61.2 If a student has a complaint relating to learner support facilities or services provided centrally by one of the Universities, the student will be advised to address the complaint in the first instance to the service/facility provider. If the student is not satisfied that the issue has been addressed satisfactorily, the student will be directed to use the complaint procedure applicable within the University providing that service or facility.

APPEAL REGULATIONS

62. Grounds and Procedures for Appeal

62.1 Appeals shall follow the procedures of the University at which the student is registered.

(2b) Professional Doctorate Regulations: Doctor of Education (EdD) for Students Registering after January 2006

63. Introduction

Preamble

63.1 This programme is a Joint Award approved and delivered by the School of Education (Roehampton University) and the School of Education (Kingston University). These regulations represent a single, integrated set which incorporates both general and specific programme regulations and have been approved by the two Universities.

63.2 The aims and learning outcomes of the programme as approved by the Universities are set out in the programme handbook and in the programme specification.

Structure

63.3 The EdD is a credit rated award with a volume of 360 credits at D level. The programme of study leading to the award shall consist of taught modules and a research project. The learning outcomes of the EdD award shall be at Doctoral level and consistent with the Framework for Higher Education Qualifications.

63.4 140 credits shall consist of modules of the core programme and one of the two pathways.

63.5 The remainder of the programme shall be designated the research component and shall comprise 220 credits at D level. This will be an original piece of research culminating in a project, which will be examined viva voce .

63.6 The maximum period of study shall be seventy-two months not including periods of interruption or suspension or withdrawal.

63.7 The administration and regulation of the degree will be carried out by the Programme Directors (PD) on behalf of the two institutions. Each PD will report as required to their respective Dean/Head of School.

63.8 The PDs shall represent the interests of their institutions, and each PD is responsible for keeping relevant persons and committees within their institutions informed as necessary and required.

63.9 Management and assessment shall be carried out by a Joint Programme Board (chaired by one of the PDs) and a Joint Programme Examinations Board (chaired by either of the Dean of School or the Head of School).

63.10 The programme shall appoint to one of the Universities by agreement External Examiner(s) as required for the taught modules on the programme. The Examiner(s) shall be separate from those appointed for the research projects. The Examiner(s) shall be appointed by the University of the lead PD at the time.

63.11 Definitions of the terms are as follows:

Administration Office
The office in which the EdD Administrator works.

Programme Director (PD)
A PD is responsible for the day-to-day management, administration, organisation and development and teaching effectiveness of the programme and for quality assurance procedures within their University.

Module Leaders Group
This group will comprise the leaders of the taught modules and the Coordinators of the Research Project and will be chaired by one of the PDs.

Programme
The group of modules which leads to the award.

Joint Programme Board
The Joint Programme Board shall be constituted from Programme Directors, the Leaders of the taught modules, the coordinators of the Research Project and all full-time and part-time staff (0.5 FTE or above) undertaking significant teaching and/or supervising on the Joint Programme and shall include at least two student representative elected annually to the Joint Programme Board by and from students registered for the Joint Programme.

Joint Programme Examination Board
The Joint Programme Examination Board shall be constituted from Programme Directors, the Leaders of the taught modules and all full-time and part-time staff (0.5 FTE or above) undertaking significant assessment duties on the Joint Programme and shall include the appointed external examiner(s). The Chair shall be a Dean / Head of School or their nominee.

Research Project
That piece of work that makes up the project, and may consist of a written project, a portfolio or multi-media presentation or other format as approved by the Joint Programme Board under delegated powers from the Faculty Research Degrees Committee (FRDC) (Kingston) or the Research Degrees Board (RDB) (Roehampton).

University
When the regulations refer to "their University", the meaning is "the University at which that student is registered".

Joint Institutional Group
This Group shall consist of the Dean of School and the Head of the Schools or their deputed nominees, the Programme Directors and the Administrator for the Joint Programme.

ADMINISTRATIVE REGULATIONS

64. Application and Registration

64.1 The normal entry requirements are a Master's degree (of 180 M level credits) in Education, or a discipline allied to Education, or an MRes, MSc (Research) or equivalent of a UK university or of a University outside the UK which is recognised for this purpose, and to be in, and to have completed, at least two years of relevant professional employment. An applicant who is not a graduate may be admitted provided he or she holds professional or other qualifications approved for this purpose. An applicant will submit an outline research proposal as part of the application.

64.2 Applicants will register at either Kingston University or Roehampton University

64.3 An applicant may be required to satisfy the Universities of ability to understand and communicate in both written and spoken English that is adequate for the purpose of pursuing the programme of study and research. This will be IELTS 7.0 or equivalent. The PD may require further attendance at English classes as a requirement of registration.

64.4 It is the responsibility of each student to ensure that his/her registered programme is in accordance with these Regulations.

64.5 Students will be required to register for a complete programme to the end of the academic year, and thereafter register annually at a specified time for a complete academic year.

65. Mode and Terms of Study

65.1 Students will be part-time. They may interrupt their studies at any time without adverse effect on the grade or credit-value of any completed assessments. The programme of study may be pursued in collaboration with any school or other institution having suitable facilities for carrying out research subject to approval by the Joint Programme Board.

65.2 A proposed 'Interruption of Study' must be formally approved by the PDs and may not last for more than one year. Absences in excess of this amount will lead to the termination of programme. If the student is likely to exceed the maximum period of registration, then the relevant institution must approve any extension.

65.3 Research Project

65.3.1 A candidate may pursue part of the work for the research project outside the United Kingdom, only if permitted to do so by the Joint Programme Board.

65.3.2 A candidate may apply to their University for an extension of the maximum period of study for the programme. The University may extend the maximum period of study by not more than twelve months at any one time. The registration of a candidate for whom the maximum period of registration has ended, and for whom no further extension has been granted, shall be terminated.

65.3.3 A candidate may not, without express permission of their University, simultaneously register for another award of the University, or of any other university or institution except that, if he or she has completed a programme of study for another award but the award has not been made, he or she may register provisionally for a period not exceeding three months.

66. Credit Accumulation and Transfer

66.1 Credit transfer is not normally appropriate for this programme. Any requests for AP(C)L/AP(E)L will be considered by both PDs acting together on a case-by-case basis. Final approval will be subject to the normal procedures of their University

67. Programme Management

67.1 Institutional

67.1.1 Individual Academic Standards Committees or equivalent are directly responsible to their Senate or equivalent for the overall management and monitoring of all taught and research programmes and for all matters related to credit accumulation, transfer and exemption. Each PD is responsible for keeping such committees informed of matters relating to the EdD.

67.2 Programme Boards

67.2.1 The programme shall be managed by a Joint Programme Board. It will be chaired by one of the PDs on an annual rotating basis.

67.2.2 The Joint Programme Board shall meet at least once each semester.

67.2.3 The Joint Programme Board shall be responsible to the Joint Institutional Group and then to individual Senates or equivalent.

68. Supervision of the Research Project

68.1 A principal supervisor/director of studies and one or more co supervisors will be appointed by the Research Degrees Board (Roehampton) (RDB) or the Faculty Research Degrees Committee (Kingston) (FRDC) on the recommendation of the Joint Programme Board. The recommendation of the Joint Programme Board must have the agreement of the Dean/Head of School. A principal supervisor/director of studies must normally have subject expertise at a level appropriate for research degree supervision and experience of supervising at least one PhD or Professional Doctorate candidate from registration to successful completion. The RDB or FRDC may appoint a replacement or additional supervisor at any time if it deems this to be necessary and shall do so if no supervisor continues to be a member of the staff of one of the Universities.

68.2 A candidate shall report on the progress of the work to the supervisor(s) at such intervals as the supervisor(s) may determine. The supervisor(s) shall send an annual report on the progress of the candidate to the Joint Programme Board.

68.3 A supervisor may require a candidate to attend a programme of lectures, seminars, colloquia or equivalent educational activities as part of the programme of study and research.

68.4 The Dean/Head of School, on the advice of the principal supervisor, may recommend to the appropriate University committee that a candidate's programme should be terminated if there is dissatisfaction with the candidate's progress, provided that the candidate has been given written notice by the Chair of the Joint Programme Board of such dissatisfaction at least three months prior to making the recommendation. The RDB or FRDC may terminate the candidate's programme, provided that, at least fourteen days before the recommendation is considered, the candidate has been informed of the recommendation and invited to state reasons in writing why the programme should not be terminated, at least four days prior to the meeting. A student may be excluded from the University for other than academic reasons in accordance with the Ordinances, regulations or rules as appropriate of their University.

68.5 A candidate may apply to register as a "continuing student" while completing his/her project. Continuing status may be granted provided that:

the candidate has completed at least three years study or four years part-time study;
the transfer to continuing status is approved by the supervisors and Dean/Head of School;
he or she is making use only of the University's general facilities and is no longer deemed to be using departmental or other special or computing facilities.

68.6 The RDB or FRDC shall delegate approval of the title of the project to the Joint Programme Examination Board. No change whatever in the approved title may be made except with the consent of the RDB/FRDC.

69. Submission of Research Project

69.1 A candidate shall present their research project, which should form a distinct contribution to the current knowledge of the subject with a distinctive focus on reflective practice/research in a professional context. The project should also show evidence of a systematic study of the subject, evidence of originality shown by the exercise of independent critical power, and be worthy of publication in complete and abridged form.

69.2 A candidate shall indicate by means of explicit references the citation of the work of others or work by him or herself, which is not part of the submission for the Degree. Work submitted for another Degree may not comprise part of the submission for the research component.

69.3 A candidate shall be required to complete an examination entry form for the research component which should be returned to the Administrative Office not earlier than six months nor later than two months before the project is presented; the proposed title of the project shall be entered on the form.

69.4 The project shall be submitted not later than the end of the candidate's period of registration as specified in Regulation 63.6. In exceptional circumstances, the RDB/FRDC may permit the candidate to submit the project at an earlier date.

69.5 Three copies of the project must be submitted to the Administrative Office. A candidate is advised to keep an additional copy for personal use. When a candidate is being examined on the basis of a portfolio of works, copies of the works in the form of photographs or otherwise shall be included in the bound copies.

69.6 The project shall be submitted by the candidate in the format required by their University.

69.7 No alterations or additions may be made to a project after it has been submitted except with the agreement of the examiners in accordance with Regulation 71.4 and 71.5.

ASSESSMENT REGULATIONS

70. Assessment Boards for the Taught Modules

70.1 Joint Programme Examinations Board

70.1.1 The Joint Programme Board, together with one or more external examiner(s), but excluding the student representatives, shall comprise a Joint Programme Examinations Board. Representatives of RDB/FRDC will be in attendance at those meetings of the Board where the assessment of the module Preparation & Presentation of Research Proposal is an agenda item. It shall be chaired in all cases by either the Dean of School or the Head of School. When the module: Preparation and Presentation of Research Proposal is being considered, the membership must include representation from the RDB and the FRDC.

70.1.2 The Joint Programme Examinations Board shall meet as required, but at least once per year. At its meetings, the Joint Programme Examinations Board will:

approve the results of all module assessments, including the module: Preparation and Presentation of Research Proposal and determine in respect of each candidate a 'pass'/'fail'/'terminate/defer' recommendation in respect of programme requirements;
operating under delegated powers from the RDB and the FRDC will approve the transition arrangements for students commencing the research project.

70.1.3 A candidate whose assessment performance has been, or is likely to be, impaired because of ill health or other reasons, must inform the Administrative Office in writing at the earliest opportunity, and provide documentary evidence in support. In the case of ill health this should be a medical certificate. The Administrative Office will forward such documentation to the Joint Programme Examinations Board for consideration, and that Board may take it into account in its decisions.

70.1.4 The Joint Programme Examinations Board may at its own discretion require an alternative or additional form of assessment for a particular module, e.g. a viva voce. An alternative form of assessment may only be approved where there are clearly defined extenuating circumstances preventing the normal assessment or a deferment, and where the proposed alternative assessment is capable of testing substantially the same learning outcomes as the validated assessment.

70.2 Grading and Progression of Taught Modules

70.2.1 All module assessment shall be on a pass/fail basis. There will be no compensation or condonation. All assessment shall be double marked internally.

70.2.2 In cases where a candidate has failed or deferred a particular assessment, the Joint Programme Examinations Board shall stipulate the nature and timing of the assessment and/or attendance required to pass.

70.2.3 All work must be submitted by the due date. If this is not possible, the student must seek deferment or an extension from the Chair of the Module Leaders Group before the due date.

70.2.4 The first year modules are pre-requisites for the second year modules. However, in the case of a student being required to resit a year one module, he/she may start the year 2 modules pending the results of the resit.

70.2.5 A candidate who has failed a maximum of two modules but who has made a reasonable attempt to fulfil the assessment requirements for those modules may be offered the opportunity to be reassessed in those modules normally on one occasion only. Unless there are exceptional circumstances, a candidate who fails more than two modules in a year will have their programme registration terminated. A candidate who fails to submit work for assessment, without good reason, or who otherwise fails to make a reasonable attempt to fulfil assessment requirements shall be terminated.

70.2.6 A student may not have any outstanding assessment at the time when they commence the Preparation and Presentation of the Research Proposal module. A student will be permitted to be reassessed once only (subject to 70.2.5 above). The External Examiner(s) will moderate all of the proposals.

70.2.7 [Repealed by Senate on 27/02/2008 and now covered in the Code of Conduct for All Students of the University.]

70.2.8 [Repealed by Senate on 27/02/2008 and now covered in the Code of Conduct for All Students of the University.]

70.2.9 [Repealed by Senate on 27/02/2008 and now covered in the Code of Conduct for All Students of the University.]

71. Examination of the Research Project

71.1 The examination for the research project shall be conducted by at least two examiners. No examiner shall have acted as supervisor of the candidate and at least one shall be an external examiner, who shall be external to the Universities. If a candidate is a member of the teaching staff of the University, there shall be at least two External Examiners. An External Examiner shall not have held any appointment of the Universities, other than that of External Examiner, during the period in which the candidate has been registered for the Degree, nor had any supervisory relationship with the candidate.

71.2 Each Examiner shall submit a report on the content and style of the project.

71.3 The candidate for the research component shall be examined viva voce. The examination shall be chaired by a suitable academic from one of institutions other that that at which the candidate is registered. At least two examiners including one External Examiner shall be present. In addition, the candidate's principal supervisor should normally be present. No persons other than the above shall be present at, or otherwise take part in the viva voce examination, except that the Dean/Head of School and/or a Programme Director, if not an examiner or supervisor, may be present as an observer. The viva voce examination shall be concerned with the content of the project and any matters, which the examiners deem to be related thereto.

71.4 After the examination, the examiners shall report to the RDB/FRDC on the viva voce examination. They shall preferably present a joint report but are at liberty to present separate ones if they so wish. They shall jointly make one of the following recommendations:

that the Degree be awarded;
that the Degree be awarded and that minor specified corrections may be made to the copies of the project;
that the Degree be not awarded but that the candidate be permitted to submit a revised project, by a specified date, with or without further research, and be examined with or without a further oral;
that the Degree be not awarded and with no recommendation regarding resubmission of the project.

71.5 Any minor corrections permitted or required in a project shall be completed within 40 days of the viva voce examination unless the appropriate body allows a longer time. The project shall be permanently bound within the same time limit, if it was not bound when examined. One of the examiners shall certify that any minor corrections have been carried out satisfactorily.

71.6 The recommendation of the examiners shall be considered by the appropriate body of the University at which the student is registered. If a recommendation that the Degree be not awarded is approved, the candidate's programme shall be terminated.

71.7 A candidate may submit a revised project once only, on the recommendation of the examiners and with the approval of the appropriate body. The body shall determine the date by which the revised project shall be submitted. If the project is not submitted by the specified date the candidate's registration may be deemed to have lapsed; the body may, however, grant an extension of the time permitted. The same examiners shall normally examine a revised project but the Board may appoint other examiners. The candidate shall be informed in writing of the reasons for the examiners' rejection of the original project.

71.8 If the examiners are unable to agree on a recommendation in accordance with Regulation 71.4, the appropriate body shall appoint an additional External Examiner and shall consider the reports of all the examiners before reaching a decision.

71.9 Matters concerning the examination of a candidate and the contents of a project are confidential to those taking part in the examination and appropriate officers of the Universities, until the Universities have approved an award and the project is available for study in accordance with Regulation 72.1.

72. Copyright and Access to the Research Project

72.1 Dissemination of knowledge is one of the objects of a University. Copies of projects, accepted for the Degree of the Doctor of Education, are placed in the Library of the University at which the student is registered and are available for anyone to consult. A candidate is therefore advised to mark his/her project as copyright. It shall be a condition of acceptance of a project, however, that the University be empowered to reproduce the project by photocopy or otherwise and to lend copies to those institutions or persons who, in the Librarian's opinion, require them for academic purposes. Note: A microfilm copy of each project is deposited with the British Library Document Supply Centre, which may provide additional copies to other individuals or institutions. If a candidate completes a prescribed form, the British Library will make a payment in respect of copies supplied in certain circumstances.

72.2 If the sponsoring organisation or collaborating body considers that the project contains matter of a confidential nature, the author may request the University to restrict access to a project for a period not exceeding five years. Access to the project may be allowed during this period only with permission of person(s) specified by the sponsoring organisation or collaborating body. Similarly, if it is desired to seek a patent from matter in the project, the author may instruct the University to restrict access for a period not exceeding one year. If it is desired to extend the restriction beyond the above periods, or restrict access on other grounds, application must be made in writing to the appropriate University.

AWARD REGULATIONS

73. Award

73.1 The degree shall be a joint award of Roehampton University and Kingston University.

73.2 The Award shall be conferred on a successful candidate by the Universities. No candidate shall be entitled to the award of a degree unless all fees for tuition and residence and any other sums due to the Universities have been paid, and the rightful property of the Universities returned.

73.3 The names of candidates will be exchanged between the appropriate University bodies so that each University will be enabled to exercise its degree awarding powers in respect of all candidates registered at either Institution.

73.4 Degrees shall be conferred by the normal procedure for a Doctoral degree at the University at which they are registered. The names of candidates who have been awarded the degree shall be published by the Universities.

73.5 After the formal conferment each graduate shall be given a Degree Certificate bearing the titles and logos of both Universities. The certificate shall either be handed to the graduate or sent through the ordinary post to his/her address as listed in the Universities' records. A replacement Certificate can be issued only on receipt of a written request from the graduate and on payment of the appropriate fee.

74. Complaints

74.1 If a student has a complaint relating to the delivery of the programme or learner-support facilities provided by the Departments concerned, he/she should direct that complaint in the first instance to his/her personal tutor or directly to the appropriate PD. If the student is not satisfied that the issue has been addressed satisfactorily, the student will be directed to the use the complaint procedure applicable within the University where the grounds for complaint arose.

74.2 If a student has a complaint relating to learner-support facilities or services provided centrally by one of the Universities, the student will be advised to address the complaint in the first instance to the service/facility provider. If the student is not satisfied that the issue has been addressed satisfactorily, the student will be directed to the use the complaint procedure applicable within the University providing that service or facility.

APPEAL REGULATIONS

75. Grounds and Procedures for Appeal

75.1 Appeals shall follow the procedures of the University at which the student is registered.

(2c) Professional Doctorate Regulations (EdD) International

76. Introduction

76.1 These regulations govern the delivery and assessment of the EdD International which is an award of Roehampton University and is delivered jointly by Roehampton University and Fontys OSO.

76.2 The details of the programme shall be set out in the Programme Specification approved by Roehampton University.

76.3 The EdD (International) shall be a credit-rated award comprising 360 credits at Doctoral Level as defined in the Framework for Higher Education Qualifications in England, Wales and Northern Ireland. The programme of study leading to the award shall consist of taught and research components.

76.4 The taught component of the programme shall consist of taught modules and a research proposal together comprising 180 credits at Doctoral Level.

76.5 The research component of the programme shall comprise 180 credits at Doctoral Level. This will be an original piece of research culminating in a thesis, which may be a piece of scholarly writing, a portfolio, a multi-media presentation or other format as approved by the Programme Board. The thesis will be examined viva voce.

76.6 The period of study shall be between forty-eight and seventy-two months, not including periods of interruption, suspension or withdrawal.

76.7 There will be a Programme Director, who is a member of staff of Roehampton University reporting to the Dean of School. The Programme Director will be responsible for the day-to-day management, administration, organisation, development and teaching effectiveness of the programme, and for the application of quality assurance procedures. The Programme Director shall represent the interests of both institutions and is responsible for keeping relevant persons and committees within the institutions informed as necessary and required.

76.8 There will be a Link Tutor, who is a member of staff of Fontys OSO reporting to the Head of Department. The Link Tutor will be responsible for providing appropriate local expertise to support the management of the programme and for liaising with the Programme Director on all student and other matters relating to the programme.

76.9 One or more External Examiners will be appointed for the taught component of the programme by Roehampton University in accordance with its normal procedures, and shall be separate from those appointed to examine the research component.

76.10 There will be a Programme Board, which reports to the School Board and the Research Degrees Board and meets at least twice per year, comprising—

the Programme Director (chair);
module leaders and tutors;
thesis supervisors (as appropriate);
the Link Tutor;
other support tutors from Fontys OSO;
student representatives;
library representatives from Roehampton University and Fontys OSO;
the Dean of School from Roehampton University;
the Head of Department at Fontys OSO.

76.11 There will be a Programme Examination Board, comprising—

the Dean of School from Roehampton University (chair);
the Programme Director;
module leaders and tutors;
thesis supervisors (as appropriate);
the Link Tutor;
other support tutors from Fontys OSO;
the External Examiner(s).

ADMINISTRATIVE REGULATIONS
77. Application and Registration

77.1 The normal entry requirements are a Master's degree (of 180 M level credits) in Education, or a discipline allied to Education, or an MRes, MSc (Research) or equivalent of a UK university or of a University outside the UK which is recognised for this purpose, and to be in, and to have completed, at least two years of relevant professional employment. An applicant who is not a graduate may be admitted provided he or she holds professional or other qualifications approved for this purpose. An applicant will submit an outline research proposal as part of the application.

77.2 Students will be formally registered at Roehampton University.

77.3 An applicant may be required to satisfy Roehampton University of ability to understand and communicate in both written and spoken English that is adequate for the purpose of pursuing the programme of study and research. This will be IELTS 7.0 or equivalent. The Programme Director may require further attendance at English classes as a requirement of registration.

77.4 It is the responsibility of each student to ensure that his/her registered programme is in accordance with these Regulations.

77.5 Students will be required to register for a complete programme to the end of the academic year, and thereafter register annually at a specified time for a complete academic year.

78. Mode and Terms of Study

78.1 Students will be part-time. They may interrupt their studies at any time without adverse effect on the grade or credit-value of any completed assessments. The programme of study may be pursued in collaboration with any school or other institution having suitable facilities for carrying out research subject to approval by the Programme Board.

78.2 A proposed 'Interruption of Study' must be formally approved by the Programme Director and may not last for more than one year. Absences in excess of this amount will lead to the termination of programme. Any extension to the maximum period of registration must be approved by Roehampton University.

78.3 Research Thesis

78.3.1 A candidate may apply to Roehampton University for an extension of the maximum period of study for the programme. The University may extend the maximum period of study by not more than twelve months at any one time. The registration of a candidate for whom the maximum period of registration has ended, and for whom no further extension has been granted, shall be terminated.

78.3.2 A candidate may not, without express permission of Roehampton University, simultaneously register for another award of the University, or of any other university or institution except that, if he or she has completed a programme of study for another award but the award has not been made, he or she may register provisionally for a period not exceeding three months.

79. Credit Accumulation and Transfer

79.1 Credit transfer is not normally appropriate for this programme. Any requests for AP(C)L/AP(E)L will be considered by the Programme Director on a case-by-case basis. Final approval will be subject to the normal procedures of Roehampton University.

80. Supervision of the Research Thesis
80.1 A director of studies and one or more co-supervisors will be appointed by the Research Degrees Board on the recommendation of the Programme Examination Board and School Research Students Co-ordinating Group. The recommendation of the School Research Students Co-ordinating Group must have the agreement of the Dean of School. A director of studies must normally have subject expertise at a level appropriate for research degree supervision and experience of supervising at least one PhD or Professional Doctorate candidate from registration to successful completion. The Research Degrees Board may appoint a replacement or additional supervisor at any time if it deems this to be necessary.

80.2 A candidate shall report on the progress of the work to the supervisor(s) at such intervals as the supervisor(s) may determine. The supervisor(s) shall send an annual report on the progress of the candidate to the Programme Board.

80.3 A supervisor may require a candidate to attend a programme of lectures, seminars, colloquia or equivalent educational activities as part of the programme of study and research.

80.4 The Dean of School, on the advice of the director of studies, may recommend to the appropriate University committee that a candidate's programme should be terminated if there is dissatisfaction with the candidate's progress, provided that the candidate has been given written notice by the Programme Director of such dissatisfaction at least three months prior to making the recommendation. The Research Degrees Board may terminate the candidate's programme, provided that, at least fourteen days before the recommendation is considered, the candidate has been informed of the recommendation and invited to state reasons in writing why the programme should not be terminated, at least four days prior to the meeting. A student may be excluded from the University for other than academic reasons in accordance with the regulations and rules of the University.

80.5 A candidate may not apply to register as a ‘writing-up student’.

80.6 The Research Degrees Board shall delegate approval of the title of the research thesis to the Programme Examination Board. No change whatever in the approved title may be made except with the consent of the Research Degrees Board.

81. Submission of the Research Thesis

81.1 A candidate shall present their research thesis, which should form a distinct contribution to the current knowledge of the subject with a distinctive focus on reflective practice/research in a professional context. The research thesis should also show evidence of a systematic study of the subject, evidence of originality shown by the exercise of independent critical power, and be worthy of publication in complete and abridged form.

81.2 A candidate shall indicate by means of explicit references the citation of the work of others or work by him or herself, which is not part of the submission for the Degree. Work submitted for another Degree may not comprise part of the submission for the research component.

81.3 A candidate shall be required to complete an examination entry form for the research component which should be returned to the designated office not earlier than six months nor later than two months before the research thesis is presented; the proposed title of the thesis shall be entered on the form.

81.4 The thesis shall be submitted not later than the end of the candidate's period of registration as specified in Regulation 1.6. In exceptional circumstances, the Research Degrees Board may permit the candidate to submit the thesis at an earlier date.

81.5 Three copies of the thesis must be submitted to the designated office. A candidate is advised to keep an additional copy for personal use. When a candidate is being examined on the basis of a portfolio of works, copies of the works in the form of photographs or otherwise shall be included in the bound copies.

81.6 The thesis shall be submitted by the candidate in the format required by the University.

81.7 No alterations or additions may be made to a thesis after it has been submitted except with the agreement of the examiners in accordance with Regulation 9.4 and 9.5.

ASSESSMENT REGULATIONS

82. Assessment Boards for the Taught Modules

82.1 Programme Examinations Board

82.1.1 The Programme Examination Board shall be constituted as set out in Regulation 1.11. Representatives of the Research Degrees Board will be in attendance at those meetings where the assessment of the module Research Proposal is an agenda item.

82.1.2 The Programme Examinations Board shall meet as required, but at least once per year. At its meetings, the Programme Examinations Board will—

approve the results of all module assessments, including the module: Research Proposal and determine in respect of each candidate a ‘pass’/‘fail’/‘terminate’/‘defer’ recommendation in respect of programme requirements;
operating under delegated powers from the Research Degrees Board will approve the transition arrangements for students commencing the research thesis.

82.1.3 A candidate whose assessment performance has been, or is likely to be, impaired because of ill health or other reasons, must inform the designated office in writing at the earliest opportunity, and provide documentary evidence in support. In the case of ill health this should be a medical certificate. Such documentation will be forwarded to the Programme Examinations Board for consideration, and that Board may take it into account in its decisions.

82.1.4 The Programme Examinations Board may at its own discretion require an alternative or additional form of assessment for a particular module, e.g. a viva voce. An alternative form of assessment may only be approved where there are clearly defined extenuating circumstances preventing the normal assessment or a deferment, and where the proposed alternative assessment is capable of testing substantially the same learning outcomes as the validated assessment.

82.2 Grading and Progression of Taught Modules

82.2.1 All module assessment shall be on a pass/fail basis. There will be no compensation or condonation. All assessment shall be double marked internally.

82.2.2 In cases where a candidate has failed or deferred a particular assessment, the Programme Examinations Board shall stipulate the nature and timing of the assessment and/or attendance required to pass.

82.2.3 All work must be submitted by the due date. If this is not possible, the student must seek deferment or an extension from the Module Leader before the due date.

82.2.4 The first year modules are pre-requisites for the second-year modules. However, in the case of a student being required to resit a year one module, he/she may start the second-year modules pending the results of the resit.

82.2.5 A candidate who has failed a maximum of two modules but who has made a reasonable attempt to fulfil the assessment requirements for those modules may be offered the opportunity to be reassessed in those modules normally on one occasion only. Unless there are exceptional circumstances, a candidate who fails more than two modules in a year will have their programme registration terminated. A candidate who fails to submit work for assessment, without good reason, or who otherwise fails to make a reasonable attempt to fulfil assessment requirements shall be terminated.

82.2.6 A student may not have any outstanding assessment at the time when they commence the Research Proposal module. A student will be permitted to be reassessed once only (subject to 8.2.5 above). The External Examiner(s) will moderate all of the proposals.

83. Examination of the Research Thesis

83.1 The examination shall be conducted by at least two examiners. The examiners shall be appointed by the Research Degrees Board. No examiner shall have acted as supervisor of the candidate and at least one shall be an External Examiner who has held no appointment of Roehampton University or Fontys OSO, other than that of External Examiner, during the period in which the candidate has been registered for the Degree. If a candidate for the Degree is a member of the teaching staff of the University, there shall be at least two External Examiners, none of whom shall have held any appointment of the University, other than that of External Examiner, during the period in which the candidate has been registered for the Degree.

83.2 Each Examiner shall submit a report on the content and style of the thesis.

83.3 The candidate shall be examined viva voce. At least two examiners including one External Examiner shall be present. In addition, the candidate's current supervisors will be invited to attend if the candidate wishes. The supervisors are entitled to question the candidate. The Chair of the Research Degrees Board, the Dean of the Graduate School, a Director of Studies (not connected with the case) or a member or ex-member of Research Degrees Board will act as the Examination Convener and will oversee the conduct of the examination. No persons other than the above shall be present at, or otherwise take part in the viva voce examination, except that the Dean of School or Chair of the Research Degrees Board or the Dean of the Graduate School, if not an examiner or supervisor, may be present as an observer. The viva voce examination shall be concerned with the content of the thesis and any matters which the examiners deem to be related thereto.

83.4 After the examination, the examiners shall report to the Research Degrees Board on the viva voce examination. They shall preferably present a joint report but are at liberty to present separate ones if they so wish. They shall jointly make one of the following recommendations:

that the Degree of EdD (International) be awarded;
that the Degree of EdD (International) be awarded subject to the correction of minor errors being made to the thesis;
that the Degree of EdD (International) be awarded subject to the correction of omissions of substance being made to the thesis;
that the Degree of EdD (International) may not be awarded but that the candidate be permitted to submit a revised thesis, by a specified date, with or without further research, and be examined with a further viva voce;
that the Degree of EdD (International) may not be awarded but that the candidate be permitted to submit a revised thesis, by a specified date, with or without further research, and be examined without a further viva voce;
that the Degree of EdD (International) may not be awarded but that the Degree of EdM be awarded, if appropriate, subject to specified minor corrections being made to the thesis;
that the Degree of EdD (International) may not be awarded but that the Degree of EdM be awarded, if appropriate, subject to the correction of omissions of substance being made to the thesis;
that the Degree of EdD (International) may not be awarded but that the candidate be permitted to submit a revised thesis for the Degree of EdM by a specified date, with or without further research, and be examined with a further viva voce;
that the Degree of EdD (International) may not be awarded but that the candidate be permitted to submit a revised thesis for the Degree of EdM by a specified date, with or without further research, and be examined without a further viva voce;
that the Degree may not be awarded and with no recommendation regarding resubmission of the thesis.

83.5 Any minor corrections permitted or required in a thesis shall be completed within seven days of the viva voce examination unless the Research Degrees Board allows a longer time. Any corrections to omissions of substance should be made within three months. At least one of the examiners shall certify that any corrections have been carried out satisfactorily. The thesis shall be permanently bound when the corrections have been approved. Wherever possible, an electronic copy of the thesis or the written element of the portfolio shall be submitted for storage on the University’s Research Repository.

83.6 The recommendation of the examiners shall be considered by the Research Degrees Board. If a recommendation that the Degree be not awarded is approved, the candidate's programme shall be terminated.

83.7 A candidate may submit a revised thesis once only, on the recommendation of the examiners and with the approval of the Research Degrees Board. The Research Degrees Board shall determine the date by which the revised thesis shall be submitted. If the thesis is not submitted by the specified date the candidate's registration may be deemed to have lapsed; the Research Degrees Board may, however, grant an extension of the time permitted. The same examiners shall normally examine a revised thesis but the Research Degrees Board may appoint other examiners. The candidate shall be informed in writing of the reasons for the examiners' rejection of the original thesis.

83.8 If the examiners are unable to agree on a recommendation in accordance with Regulation 9.4, the Research Degrees Board shall appoint an additional External Examiner and shall consider the reports of all the examiners before reaching a decision.

83.9 Matters concerning the examination of a candidate and the contents of a thesis are confidential to those taking part in the examination and appropriate officers of the University, until the University has approved an award and the thesis is available for study in accordance with Regulation 10.1.

84. Copyright and Access to the Research Thesis
84.1 Dissemination of knowledge is one of the objects of the University. Copies of theses accepted for the Degree of EdD are placed in the Library of the University and are available for anyone to consult. A candidate is therefore advised to mark his/her thesis as copyright. It shall be a condition of acceptance of a thesis, however, that the University Librarian and Director of Learning Services be empowered to reproduce the thesis or portfolio by photocopy or otherwise and to lend copies to those institutions or persons who, in the University Librarian's opinion, require them for academic purposes. Note that doctoral students will be required to give consent for the final version of their thesis to be included on the Roehampton University Research Repository and shared via the British Library Ethos scheme by signing the statement to this effect on the Candidate’s Declaration Form at the time of submission.

84.2 If the sponsoring organisation or collaborating body considers that the thesis contains matter of a confidential nature, the author may request the University to restrict access to a thesis for a period not exceeding five years. Access to the project may be allowed during this period only with permission of person(s) specified by the sponsoring organisation or collaborating body. Similarly, if it is desired to seek a patent from matter in the thesis, the author may instruct the University to restrict access for a period not exceeding one year. If it is desired to extend the restriction beyond the above periods, or restrict access on other grounds, application must be made in writing to the appropriate University.

AWARD REGULATIONS

85. Award

85.1 The degree shall be an award of Roehampton University.

85.2 The Award shall be conferred on a successful candidate by the University. No candidate shall be entitled to the award of a degree unless all fees for tuition and residence and any other sums due to the institutions have been paid, and the rightful property of the institutions returned.

85.3 Degrees shall be conferred by the normal procedure for a Doctoral degree at the University. The names of candidates who have been awarded the degree shall be published by the University.

85.4 After the formal conferment each graduate shall be given a Degree Certificate bearing the title of the University. The certificate shall either be handed to the graduate or sent through the ordinary post to his/her address as listed in the University’s records. A replacement Certificate can be issued only on receipt of a written request from the graduate and on payment of the appropriate fee.

86. Complaints

86.1 If a student has a complaint relating to the delivery of the programme or learner-support facilities provided by the institutions concerned, he/she should direct that complaint in the first instance to his/her personal tutor or directly to the Programme Director. If the student is not satisfied that the issue has been addressed satisfactorily, the student will be directed to the use the complaint procedure applicable within the University where the grounds for complaint arose.

86.2 If a student has a complaint relating to learner-support facilities or services provided centrally by one of the Universities, the student will be advised to address the complaint in the first instance to the service/facility provider. If the student is not satisfied that the issue has been addressed satisfactorily, the student will be directed to the use the complaint procedure applicable within the University providing that service or facility.

APPEAL REGULATIONS

87. Grounds and Procedures for Appeal

87.1 A candidate may, in certain circumstances, appeal against an academic decision of the Research Degrees Board. Pursuance of other possible grievances should follow the complaints procedure, on which informal advice may be sought in the first instance from the Deputy University Secretary (Governance).

87.2 An appeal must state the ground on which it is presented. The only legitimate grounds for appeal shall be one or more of the following:

that the decision of the Board has not been arrived at in accordance with the Regulations;
that there have been circumstances which affected the student's performance which he/she could not or did not, for valid reasons, divulge;
that the student had demonstrable reason to believe that one or more examiners or members of the Board was prejudiced or unreasonably biased against the student.

87.3 Appeals will not be accepted against the academic or professional judgments of examiners or the Board, nor will claims for mitigation on the grounds of ill-health or distress be allowed where there is no independent, contemporaneous medical evidence.

87.4 A candidate wishing to appeal must give notice in writing to the Deputy University Secretary (Governance) as soon as possible, and not later than two weeks after the results of the examination have been communicated to him/her. However, appeals received for good reason outside this time limit may be considered, up to a maximum of three months.

87.5 A decision on the appeal will be made as speedily as is consistent with the complexity of the issue and the availability of relevant staff to comment. It is normal for the procedure from appeal to decision to take no longer than two months.

87.6 Appeals are treated (i) in accordance with the University's Equal Opportunities Policy, and (ii) with due regard to confidentiality, so that consideration is restricted to a small number of staff. An intending appellant is encouraged to seek informal advice from the Deputy University Secretary (Governance) or from the Students' Union before lodging a formal appeal.

87.7 On the receipt of an appeal, the Deputy University Secretary (Governance) shall investigate the claim. He/she will ask the Dean of Research to consult with any other member of staff involved in the issue, including, where appropriate, External Examiners, and submit a full and formal report. This report together with any other information or evidence will be sent to the Chair of Research Degrees Board who shall make a recommendation to the Deputy Vice-Chancellor. The Deputy Vice-Chancellor shall review the case and shall have the authority on behalf of the Senate to allow or disallow the appeal and authorise appropriate remedial action if necessary.

87.8 If the matter is not resolved by action under 13.7, but if a prima facie case for appeal has nevertheless been established, an Appeal Board shall be established by the Vice-Chancellor. However, applications which are considered to be vexatious or frivolous will not proceed to this stage, and reasons will be given to the student in writing as to why the University considers further consideration an abuse of process. The Appeal Board shall comprise—

The Vice-Chancellor or her/his nominee (Chair)
One Dean not connected with the case
Two Directors of Studies not connected with the case
One student nominated by the Students' Union
The Deputy University Secretary (Governance) [in attendance].

87.9 An appellant has the right to appear before the Appeal Board hearing and to be accompanied by a friend, of whose identity the University must be notified in advance. The Board will not allow a proxy to represent the appellant. The Appeal Board shall have authority to determine the case put to it. It shall report its decision to the Senate, and the Vice-Chancellor shall have authority on behalf of the Senate to take appropriate remedial action if necessary.

Professional Doctorate Regulations: Doctor of Education (EdD) for Students Registering after January 2012

Introduction

1. Preamble

1.1 This programme is a Joint Award approved and delivered by Roehampton University and Kingston University. These regulations represent a single, integrated set which incorporates both general and specific programme regulations and have been approved by the two Universities.

1.2 The aims and learning outcomes of the programme as approved by the Universities are set out in the programme handbook and in the programme specification.

2. Definitions of the terms are as follows

2.1 Administration Office
The office in which the EdD Administrator works.

2.2 Programme Director (PD)
A PD is responsible for the day-to-day management, administration, organisation and development and teaching effectiveness of the programme and for quality assurance procedures within their University.

2.3 Chair of Programme Directors
Has responsibilities to chair the Joint Programme Board and Strategic Advisory Group, to coordinate and manage examination processes for Years 1-3 and to advise the Joint Institutional Group on matters of resources, staffing and future developments in the programme.

2.4 Programme
The group of modules and the research component which leads to the award.

2.5 Joint Programme Board
The Joint Programme Board shall be constituted from Programme Directors, the Leaders of the taught modules, and all full-time and part-time staff (0.5 FTE or above) undertaking significant teaching and/or supervising on the Joint Programme and shall include at least two student representatives elected annually to the Joint Programme Board by and from students registered for the Joint Programme. The Chair shall be the Chair of Programme Directors or their nominee.

2.6 Joint Programme Examination Board
The Joint Programme Examination Board shall be constituted from Programme Directors, the Leaders of the taught modules and all full-time and part-time staff (0.5 FTE or above) undertaking significant assessment duties on the Joint Programme for Years 1-3 and shall include the appointed external examiner(s). The Chair shall be a Dean / Head of School/Head of Department or their nominee.

2.7 Research Committee
The committee which is responsible for managing and assessing post graduate research degrees at the Universities, which for Roehampton University is the Research Degrees Board and for Kingston University is the Faculty Research Degree Committee.

2.8 Research Project
That piece of work that makes up the project, and may consist of a written project, a portfolio or multi-media presentation or other format as approved by the Faculty Research Degrees Committee (FRDC) (Kingston) or the Research Degrees Board (RDB) (Roehampton).

2.9 Years 1-3
W here used in these regulations this period refers to the period in which the student achieves the first 180 credits, irrespective of the actual duration taken.

2.10 Joint Institutional Group
This Group shall consist of a senior executive member of staff from each University or their deputed nominees, the Programme Directors and the Administrator for the Joint Programme. The Chair shall be the Dean/Head of School or their nominee.

3 Structure

3.1 The EdD is a credit rated award with a volume of 360 credits at D level. The programme of study leading to the award shall consist of taught modules and a research component. The learning outcomes of the EdD award shall be at Doctoral level and consistent with the Framework for Higher Education Qualifications.

3.2 140 credits shall consist of taught modules in Years 1 and 2 of the programme.

3.3 The remainder of the programme shall be designated the research component and shall comprise 220 credits at D level. The research component shall be composed of a 40 credit research proposal (the module Preparation & Presentation of Research Proposal) and a 180 credit Research Project.

3.4 The assessment procedures for the module Preparation and Presentation of Research Proposal are undertaken by the EdD Joint Programme Examination Board. On this Board there are representatives of the research committee of both universities.

3.5 At the point of successful completion of the Preparation and Presentation of Research Proposal module the student’s progression and examination for the Research Project stage becomes the responsibility of the Research Degrees Board, RDB, (Roehampton University) and the Faculty Research Degrees Committee, FRDC, (Kingston University) under the institutional regulations for research degrees.

3.6 The normal period of registration is expected to be 72 months.

3.7 The maximum period of study shall be ninety six months, which includes an optional writing up extension of one year subject to the writing up policy of the institution at which the student is registered. This period does not include periods of suspension.

3.8 The administration and regulation of the degree will be carried out by the Programme Directors (PD) on behalf of the two institutions. Each PD will report as required to their respective Dean/Head of School.

3.9 The PDs shall represent the interests of their institutions, and each PD is responsible for keeping relevant persons and committees within their institutions informed as necessary and required.

3.10 Course management shall be carried out by the Joint Programme Board. Assessment of the modules for Years 1 - 3, including the Preparation & Presentation of Research Proposal shall be carried out by a Joint Programme Examinations Board.

3.11 Supervision and progression through the Research Project shall be monitored and agreed by the relevant research committee of the University at which the student is registered.

3.12 The programme team shall nominate External Examiner(s) as required for the taught modules on the programme to the relevant Universities’ Committees. The Examiner(s) shall be separate from those appointed for the research projects. One Examiner(s) shall be appointed by each University.

ADMINISTRATIVE REGULATIONS

4. Application and Registration

4.1 The normal entry requirements are a Master's degree (of 180 M level credits) in Education, or a discipline allied to Education, or an MRes, MSc (Research) or equivalent of a UK university or of a University outside the UK which is recognised for this purpose, and to be in. An applicant who is not a graduate may be admitted provided he or she holds professional or other qualifications approved for this purpose. An applicant will submit an outline research proposal as part of the application.

4.2 Applicants are usually interviewed as part of the admissions process. All applicants are considered by both institutions prior to an offer being made.

4.3 Applicants will register at either Kingston University or Roehampton University.

4.4 An applicant may be required to satisfy the Universities that their ability to understand and communicate in both written and spoken English is adequate for the purpose of pursuing the programme of study and research. This will be IELTS 7.0 or equivalent. The PD may require further attendance at English classes as a requirement of registration.

4.5 Students will be required to register for a complete programme to the end of the academic year, and thereafter register annually at a specified time for a complete academic year.

4.6 A candidate may not, without express permission of their University, simultaneously register for another award of the University, or of any other university or institution except that, if he or she has completed a programme of study for another award but the award has not been made, he or she may register provisionally for a period not exceeding three months.

5. Mode and Terms of Study

5.1 The programme of study may be pursued in collaboration with another institution having suitable facilities for carrying out research subject to approval by the Joint Programme Board. Students will be part-time. A candidate may pursue part of the work for the research project outside the United Kingdom, only if permitted to do so by the Research Committee.

5.2 Students may suspend their studies at any time within Years 1-3 without adverse effect on the grade or credit-value of any completed assessments. A proposed suspension of study must be formally approved by the PDs for Years 1-3 of the programme and may not last for more than one year. Absences in excess of this amount will lead to the termination of programme.

5.3 There is no limit on the number of Suspensions of Study.

5.4 The student must complete within the maximum period of registration. In exceptional circumstances a student may apply for an extension from the institution at which they are registered. The research committee, with advice from the relevant supervisory team, will consider such applications on a case by case basis.

6. Credit Accumulation and Transfer

6.1 Credit transfer is not normally appropriate for this programme and prior professional learning is excluded from considerations of accreditation of prior credit. Any requests for APCL will be considered by both PDs acting together on a case-by-case basis. Final approval will be subject to the normal procedures of their University.

7. Programme Management

Institutional

7.1 Individual Academic Committees/Department of Education Committee or equivalent are directly responsible to their Senate or equivalent for the overall management and monitoring of all taught and research programmes and for all matters related to credit accumulation, transfer and exemption. Each PD is responsible for keeping such committees informed of matters relating to the EdD.

Programme Boards

7.2 The programme shall be managed by a Joint Programme Board. It will be chaired by the Chair of Programme Directors or nominee.

7.3 The Joint Programme Board shall meet at least once each semester.

7.4 The Joint Programme Board shall be responsible to the Joint Institutional Group and then report into the relevant committee structure of each institution.

ASSESSMENT REGULATIONS FOR YEARS 1 TO 3 OF THE PROGRAMME

8. Assessment Boards for the Taught Modules and the Preparation and Presentation of Research Proposal module.

Joint Programme Examinations Board

8.1 The Joint Programme Board, together with one or more external examiner(s), but excluding the student representatives, shall comprise a Joint Programme Examinations Board. Representatives of the Research Committees must be in attendance at those meetings of the Board where the assessment of the module Preparation & Presentation of Research Proposal is an agenda item. It shall be chaired in all cases by either the Head of Department of Education (RU) or the Head of School of Education (KU).

The Joint Programme Examinations Board shall meet as required, but at least once per year. At its meetings, the Joint Programme Examinations Board will:

i. approve the results of all module assessments, including the module: Preparation and Presentation of Research Proposal and determine in respect of each candidate a 'pass'/'fail'/'terminate/defer' recommendation in respect of programme requirements;

ii. be responsible for the academic standards of modules;

iii. agree recommendations for progression onto each subsequent year (for years 1-3), and recommendations for exit awards;

iv. in the case of failure, agree reassessment requirements;

v. operating under delegated powers from the RDB and the FRDC, will approve the progression of students onto the Research Project.

8.3 The Joint Programme Examinations Board may at its own discretion require an alternative or additional form of assessment for a particular module, e.g. a viva voce. An alternative form of assessment may only be approved where there are clearly defined extenuating circumstances preventing the normal assessment or a deferment, and where the proposed alternative assessment is capable of testing substantially the same learning outcomes as the validated assessment.

8.4 A student whose assessment performance has been, or is likely to be, impaired because of ill health or other reasons, must inform the Administrative Office in writing at the earliest opportunity, and provide supporting documentary evidence. In the case of ill health this should be a medical certificate. The Administrative Office will forward such documentation to the Joint Programme Examinations Board for consideration, and that Board may take it into account in its decisions. Where the work cannot be completed by the hand in date, the student can request an extension under the regulations for deferral (8.7 to 8.11).

Grading and Progression of Taught Modules

8.5 All module assessment shall be on a strong pass/pass/fail basis. There will be no compensation or condonation. All assessment shall be double marked by internal examiners.

8.6 In cases where a candidate has failed or deferred a particular assessment, the Joint Programme Examinations Board shall stipulate the nature and timing of the reassessment and/or attendance required to pass.

8.7 All work must be submitted by the due date. If this is not possible, the student must seek deferment from the Chair of the Joint Programme Examination Board before the due date.

8.8 Students should discuss their request to defer with the relevant PD in the first instance. Reasons for seeking deferral may range from professional commitments, unforeseen changes to a student’s professional circumstance, through to illness and sudden changes to personal circumstances.

8.9 The PD will decide: whether to defer or not; the extension of due date; the nature of any evidence that the student needs to provide (for instance medical certification in the case of illness). The PD will inform the Chair of the Joint Programme Examination Board and the Chair of PDs that the deferral has been agreed, the new due date and any evidence requested. The Chair of the Joint Programme Examination Board will ratify the decision on behalf of the Board.

8.10 The extension will not normally be longer than 2 months after the original due date.

8.11 However, if a student remains unable to submit within the 2 month extension period and has a valid reason for not being able to do so, s/he can request from the PD an additional extension within a 12 month period from the original due date. In these cases, the student must seek a second deferment before the first extension period expires.

8.12 Students cannot progress from Year 1 to Year 2 until all required work for Year 1 has been submitted for assessment (cf 8.15). Therefore, although deferral comes without penalty, it may delay progression depending on the agreed extension.

8.13 In Years 1 – 3, a candidate who has failed a maximum of two modules in a year but who has made a reasonable attempt to fulfil the assessment requirements for those modules may be offered the opportunity to be reassessed in those modules on one occasion only. A candidate who has failed all three modules in one year may be allowed to retake the year, at the discretion of the Joint Programme Examination Board. This shall be considered on a case by case basis and decided by the Joint Programme Examination Board. A candidate shall be allowed only one opportunity to retake a year.

8.14 A candidate who fails to submit work for assessment, without good reason, or who otherwise fails to make a reasonable attempt to fulfil assessment requirements shall have their registration terminated.

8.15 The Year 1 modules are pre-requisites for the Year 2 modules. However, in the case of a student being required to resit one or two modules in Year 1, he/she may start the Year 2 modules pending the results of the resit.

8.16 A student may not have any outstanding assessment at the time when they commence the Preparation and Presentation of the Research Proposal module. A student will be permitted to be reassessed once in this module. The Joint Programme Examination Board membership will include the appropriate members of the research committees, whose role is to ensure that the research proposal meets the respective university criteria for initial monitoring of research projects. Consequently, the Research Proposal report will be assessed by two members of the programme team and ratified by the representative of the relevant Research Committee. They will also be read by an External Examiner(s) as part of their duties. The decision of the Joint Programme Examination Board is final.

8.17 The research project shall fall under the research regulations of the institution at which the student is registered.

8.18 A student who has successfully completed the first 180 credits, but does not complete the research project successfully, can qualify for the exit award EdM. This award is not classified.

9. Copyright and Access to the Research Project

9.1 Copyright and Access related to research projects is subject to the policy of the University at which the student is registered.

AWARD REGULATIONS

10. Award

10.1 The degree shall be a joint award of Roehampton University and Kingston University.

10.2 The Award shall be conferred on a successful candidate by the Universities. No candidate shall be entitled to the award of a degree unless all fees for tuition and residence and any other sums due to the Universities have been paid, and the rightful property of the Universities returned.

10.3 The names of candidates and their assessment results will be exchanged between the appropriate University bodies so that each University will be enabled to exercise its degree awarding powers in respect of all candidates registered at either Institution.

10.4 Degrees shall be conferred by the normal procedure for a Doctoral degree at the University at which they are registered. The names of candidates who have been awarded the degree shall be published by the Universities.

10.5 After the formal conferment each graduate shall be given a Degree Certificate bearing the titles and logos of both Universities. The certificate shall either be handed to the graduate or sent through the ordinary post to his/her address as listed in the Universities' records. A replacement Certificate can be issued only on receipt of a written request from the graduate and on payment of the appropriate fee.

11. Complaints

11.1 If a student has a complaint relating to the delivery of the programme or learner-support facilities provided by the Departments concerned, he/she should direct that complaint in the first instance to his/her programme director or to the Head/Dean of School or nominee if they feel this to be more appropriate. If the student is not satisfied that the issue has been addressed satisfactorily, the student will be directed to the use the complaint procedure applicable within the University where the grounds for complaint arose.

11.2 Where the grounds for complaint arose from the joint delivery, the complaint will be considered by members of both Universities. In these instances, the student initiates the complaints procedure of the University with which they are registered. The administration is required to ensure that officers from the other University are included in the process and all relevant judgements are made collectively by both Universities.

11.3 If a student has a complaint relating to learner-support facilities or services provided centrally by one of the Universities, the student will be advised to address the complaint in the first instance to the service/facility provider. If the student is not satisfied that the issue has been addressed satisfactorily, the student will be directed to the use the complaint procedure applicable within the University providing that service or facility.

APPEAL REGULATIONS

12. Grounds and Procedures for Appeal

12.1 Students have the right to appeal against the decision of the Joint Programme Examination Board.

12.2 For appeals against decisions made by the Joint Programme Examination Board students should follow this procedure (LINK to KU appeals procedure). All appeals decisions are ratified by the two Institutions.

12.3 Students have the right to appeal against the decision of the Research Committee.

12.4 For appeals against decisions made by the Research Committee students follow the appeals procedure for research degrees of the University at which they are registered.

ANNEX A TO THE REGULATIONS FOR THE EdD:

Arrangements for the Appointment of External Examiners and for Processing External Examiners' Reports and Claims for Fees and Expenses

For the purposes of this Annex, it shall be deemed that the arrangements for the appointment of External Examiners will fall into two categories. One set of arrangements will apply to the taught component of the programme (180 D level credits for modules up to and including the module Preparation and Presentation of Research Proposal). The second set of arrangements will apply to the Research project (180 D level credits).

1. Appointment of External Examiners for the Taught Component of the Programme

1.1 The Joint Institutional Group will agree:

which of the two Parties will take responsibility for the appointment of the External Examiners for the taught component of the programme ('the appointing Party'), and recommend;
a common fee for this part of the programme; the costs of the appointment will be borne by the appointing Party.

1.2 At steady state there shall be at least two External Examiners appointed for the taught component of the Doctor of Education.

1.3 Nominees for appointment as External Examiner(s) for the Doctor of Education should be identified in the first instance by the Joint Programme Board.

1.4 An informal approach should be made by a Programme Director to the proposed nominee to ascertain that he/she would be willing and able to accept appointment as external examiner if approved. At the same time, the nominee should be asked to complete a Nomination Form for the appointing Party and an Eligibility Form (for Roehampton) and to provide a brief CV, setting out relevant teaching and assessment experience at the appropriate level.

1.5 The Programme Director should seek approval for the nominee from both Parties, via the Parties' appropriate authorising bodies, in the manner prescribed in 1.4 above.

1.6 Once both Parties have approved the nomination of the External Examiner, the appointing Party shall ensure that a letter of appointment is sent on behalf of both Parties, with a copy of the letter being sent to the other Party. The appointment of External Examiner shall be normally for a period of 4 years.

1.7 If one Party is unable to approve the appointment of the nominated External Examiner, the appointment of that Examiner shall not proceed.

1.8 Fees for external examining shall be paid by the appointing Party in accordance with the common fee established by the Joint Institutional Group in the manner prescribed in 1.1 above. Expenses shall be reimbursed in accordance with the appointing Party's current rates and regulations. No Fee shall be paid unless an Annual Report has been received.

2. Appointment of External Examiners for the Research Project

2.1 There shall be at least two Examiners for each candidate taking the Research Project component of the Doctor of Education, at least one of whom shall be External.

2.2 Nominees for appointment as External Examiner(s) for the Doctor of Education shall be determined by the Joint Programme Board.

2.3 An informal approach should be made by the Programme Director, located in the University with which the student is registered, to the proposed nominee to ascertain that he/she would be willing and able to accept appointment as External Examiner if approved. At the same time, the nominee should be asked to complete any documentation in support of the nomination required by the appointing Party.

2.4 The Party with which the student is registered shall be responsible for appointing the External Examiner in the name of both Parties.

2.5 Fees for external examining shall be paid by the appointing Party in accordance with the fees currently in force within that Party. Expenses shall be reimbursed in accordance with the appointing Party's current rates and regulations. No fee shall be paid unless a written Report on the Research Project has been received.

3. Processing External Examiners' Reports

3.1 External Examiners for the taught components shall be asked to complete and submit to the appointing Party an Annual Report.

3.2 Copies of each Annual Report shall be issued simultaneously to the a) Head, School of Education, Kingston, b) Dean, School of Education, Roehampton, c) Programme Directors and d) to senior academic managers of both Parties.

3.3 The Chair of the Joint Programme Board shall be responsible for ensuring that the Annual Report is discussed by the Joint Programme Board and actioned, as appropriate, as part of the Annual Programme Review.

3.4 In respect of the taught components only, the Chair of the Joint Programme Board shall be responsible for writing to the External Examiner(s), informing him/her/them of any action(s) arising from the taught component to be taken following discussion of the Annual Report by the Joint Programme Board. A copy of that response should be sent to the Registry in each Party.

3.5 Copies of each Report submitted in relation to the Research Project shall be issued by the appointing Party to the a) Head, School of Education, Kingston, b) Dean, School of Education, Roehampton, c) the Programme Directors and d) to senior academic managers of both Parties.

3.6 The Chair of the Joint Programme Board shall be responsible for ensuring that the Report is referred to and discussed by the Joint Programme Board and actioned, as appropriate, as part of the Annual Programme.

ANNEX B TO THE REGULATIONS FOR THE EdD

Terms of Reference

Module Leaders Group
This group will comprise the leaders of the taught modules and the Coordinators of the Research Project. The appointment of Chair of the Module Leaders Group shall be one of the PDs and shall alternate between Roehampton and Kingston, normally on a biennial basis, as determined by the two Parties. The Chair shall be appointed from Roehampton University in 2006-2007. The Module Leaders Group shall be accountable to the Joint Institutional Group and shall be responsible, inter alia:

for the delivery of the Joint Programme in accordance with the agreed set of Regulations specific to the Programme as incorporated into the annually produced Student Handbook;
for academic leadership and development of the Joint Programme;
for the discharge of the decisions of the Joint Programme Board and Joint Programme Examination Board.

Joint Programme Board
Academic responsibility for the delivery, monitoring, evaluation, development and overall arrangements for quality assurance of the Joint Programme shall reside with a Joint Programme Board, established jointly between the two Parties. The Joint Programme Board shall be constituted from Programme Directors, the Leaders of the taught modules, the coordinators of the Research Project and all full-time and part-time staff (0.5 FTE or above) undertaking significant teaching and/or supervising on the Joint Programme and shall include at least one student representative elected annually to the Joint Programme Board by and from students registered for the Joint Programme [students shall withdraw from meetings of the Joint Programme Board for agenda items discussed under reserved business].

Joint Programme Examination Board
Responsibility for the assessment of students and for recommending progression and academic awards shall reside with a Joint Programme Examination Board, established jointly between the Parties (see also 4.5 and 11 below). The Joint Programme Examination Board shall be constituted from Programme Directors, the Leaders of the taught modules and all full-time and part-time staff (0.5 FTE or above) undertaking significant assessment duties on the Joint Programme and shall include the appointed external examiner(s). The Chair shall be a Dean/Head of School or their nominee.

Joint Institutional Group
Management responsibility for planning income and expenditure, staffing and resourcing affecting the Joint Programme shall rest with the Joint Institutional Group. This Group shall consist of the Deans/Heads of the Schools or their deputed nominees, the Programme Directors and the Administrator for the Joint Programme, hereinafter "EdD Administrator". The Group shall meet at least once per year. It shall be responsible for the annual review of intake numbers, tuition fee income arising and the HEFCE block grant arising. It shall also be responsible for the annual review of the Annexes to this Memorandum.

Roehampton University

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